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Open nowFirst seen 3 days ago

Finance & Administration Management Assistant

Peergrowth Consultancy Co.74 open roles

Where
Riyadh, Saudi Arabia
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Your applicationOpen nowFinance & Administration Management AssistantPeergrowth Consultancy Co. · Riyadh, Saudi Arabia

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The clock on this job

Early applications get read.

12.1% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.1%7 days
  4. 19.1%14 days
  5. 35.6%30 days
  6. 52.7%60 days
This job: first seen 3 days ago

The posting

Industry: Media & Entertainment

Reporting To: Deputy CEO & Deputy CFO

About the Role

Our client is a leading and well-established media and entertainment organization with a strong regional presence. The organization is seeking a highly organized, commercially aware, and detail-oriented Finance & Administration Management Assistant to provide high-level administrative, coordination, and operational support to the Deputy CEO and Deputy CFO.

Key Responsibilities

Executive & Management Support

  • Provide comprehensive administrative and coordination support to the Deputy CEO and Deputy CFO.
  • Manage complex calendars, meetings, appointments, and executive schedules.
  • Coordinate internal and external meetings, including preparing agendas, presentations, and supporting documentation.
  • Prepare meeting minutes, action points, and follow up with relevant stakeholders to ensure timely completion.
  • Coordinate executive correspondence, reports, presentations, and confidential documentation.
  • Handle sensitive business and financial information with a high level of discretion and confidentiality.
  • Support the executives in preparing for management meetings, leadership reviews, and strategic discussions.

Finance Coordination

  • Assist the Deputy CFO with day-to-day coordination of finance-related activities and requirements.
  • Organize and maintain financial reports, budgets, forecasts, presentations, and supporting documentation.
  • Coordinate with Finance, Accounts, Procurement, and other departments to obtain required information and documentation.
  • Assist in tracking financial approvals, invoices, payments, expenses, and other finance-related requests.
  • Maintain organized records of financial and administrative documentation.
  • Support the preparation and consolidation of management reports and presentations.
  • Follow up on pending financial approvals and ensure deadlines are met.
  • Assist with budget tracking and monitoring of administrative and operational expenses where required.

Administration & Operations

  • Coordinate administrative matters across departments and ensure timely follow-up on management requests.
  • Maintain structured filing systems for confidential corporate, financial, and administrative documents.
  • Coordinate travel arrangements, accommodation, meetings, and itineraries for senior management when required.
  • Assist with expense claims, purchase requests, contracts, and administrative documentation.
  • Liaise with internal departments and external stakeholders on behalf of the Deputy CEO and Deputy CFO.
  • Support the smooth execution of management-level administrative and operational requirements.
  • Maintain trackers for key actions, deadlines, approvals, and deliverables.

Stakeholder Coordination

  • Act as a central coordination point between senior management and internal departments.
  • Build effective working relationships with Finance, HR, Legal, Procurement, Operations, and other business functions.
  • Follow up proactively with stakeholders and escalate delays or critical matters where appropriate.
  • Ensure communication and documentation flow efficiently between management and relevant teams.

Requirements

  • Bachelor's degree in Finance, Accounting, Business Administration, Management, or a related field.
  • 3–6 years of relevant experience in executive assistance, finance administration, management support, or a similar role.
  • Experience supporting senior executives, C-suite leaders, CFOs, CEOs, or senior finance management is highly preferred.
  • Strong understanding of finance and administrative processes.
  • Excellent skills in Microsoft Office, particularly Excel and PowerPoint.
  • Strong organizational and time-management abilities.
  • Excellent written and verbal communication skills in English.
  • Ability to manage multiple priorities and work effectively in a fast-paced environment.
  • Strong attention to detail and accuracy.
  • High level of professionalism, discretion, and confidentiality.
  • Strong follow-up and stakeholder-management skills.
  • Ability to work independently and anticipate the needs of senior management.
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