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Open nowPosted 74 days ago

Receptionist/ Front Desk Coordinator

Prudent Engineering23 open roles

Where
Syracuse, New York, United States
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Your applicationOpen nowReceptionist/ Front Desk CoordinatorPrudent Engineering · Syracuse, New York, United States

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7.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
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  2. 3.5%3 days
  3. 7.8%7 days
  4. 14.6%14 days
  5. 34.1%30 days
This job: posted 74 days ago

The posting

About the Firm:

Our mission: Transforming Infrastructure with Passion and Kindness.

We provide quality, cost-effective engineering services to state and local governments and private-sector clients across New York State and Pennsylvania. Our project portfolio features experience in bridge, highway, and structural design; condition and safety inspection; civil and site engineering support; construction inspection and administration; survey and mapping; and hydrographic services.

Prudent Engineering is an Equal Opportunity Employer.

Knowledge, Skills, and Abilities:

Prudent seeks a Receptionist/Front Desk Coordinator to join our team at our Syracuse Office. The Receptionist/ Front Desk Coordinator serves as the first point of contact for visitors, clients, and employees. This role is responsible for managing front desk operations, providing administrative support, and ensuring a professional and welcoming environment. This role would be part-time with the opportunity to grow into full time. The ideal candidate is organized, personable, and able to handle multiple tasks in a fast-paced office setting.

What you'll be able to do:

  • Greet and assist visitors, clients, and vendors in a professional and friendly manner
  • Answer and direct incoming phone calls and emails
  • Maintain the front desk and common areas to ensure they are organized and presentable
  • Schedule appointments, meetings, and conference room bookings
  • Handle incoming and outgoing mail, packages, and deliveries
  • Provide general administrative support such as data entry, filing, copying, and document preparation
  • Maintain office supplies and place orders when necessary
  • Assist with processing insurance requests and providing status updates as needed
  • Communicate with internal staff regarding insurance requests when necessary
  • Assist with onboarding and other HR-related administrative tasks as needed
  • Coordinate with other departments to support daily office operations
  • Maintain confidentiality of sensitive information
  • Other duties as assigned.

The minimum requirements we seek:

  • High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)
  • 1–3 years of administrative, receptionist, or front desk experience preferred
  • Proficiency with Microsoft Office (Word, Excel, Outlook)
  • Strong communication and customer service skills
  • Excellent organizational and multitasking abilities
  • Ability to work independently and as part of a team
  • Valid NYS driver’s license required

What you’ll receive in return:

  • A compensation range of $18-20 per hour
  • Medical, dental, vision insurance.
  • 401K with company match.
  • PTO plus paid holidays.
  • Unlimited opportunities to advance your career.

*Actual compensation may vary based on work experience, location, market conditions, education/training, certifications, and other credentials, as well as applicable knowledge and skills.

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