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Open nowFirst seen 6 days ago

Facilities & Admin Supervisor

Q2 HR Solutions - Group of Companies329 open roles

Where
Makati, Metro Manila, Philippines
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Your applicationOpen nowFacilities & Admin SupervisorQ2 HR Solutions - Group of Companies · Makati, Metro Manila, Philippines

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Q2 HR Solutions - Group of Companies's own form.

The reply lands in your private mailbox

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.7%14 days
  5. 35.6%30 days
  6. 58.0%60 days
This job: first seen 6 days ago

The posting

Job Summary / About the Job

At Q2 HR Solutions, we are looking for a Facilities & Admin Supervisor to ensure efficient, compliant, and high-quality delivery of facilities and administrative services. This role is responsible for overseeing day-to-day workplace operations, leading the F&A team, and driving operational excellence across asset management, vendor coordination, and office management.

Key Responsibilities

Facilities & Administration Support

  • Supervise the F&A team, set priorities, and monitor performance
  • Conduct regular check-ins and provide coaching and feedback
  • Oversee daily operations including facilities maintenance, admin support, and procurement coordination
  • Identify operational gaps and ensure timely resolution
  • Maintain SOPs, reports, dashboards, and operational metrics
  • Drive process improvements and ensure service efficiency

Asset, Inventory & Mobile Management

  • Maintain accurate asset and inventory records
  • Oversee issuance, tracking, return, and audits of assets
  • Manage company mobile devices and ensure policy compliance
  • Coordinate with IT and vendors for asset lifecycle management

Workplace & Facilities Operations

  • Ensure facilities, utilities, and building systems are fully operational
  • Oversee preventive and corrective maintenance activities
  • Maintain office cleanliness, order, and readiness
  • Enforce safety, security, and access control protocols
  • Support space planning, layout adjustments, and office moves
  • Ensure workplace safety and minimal operational disruptions

Administrative & Lifestyle Services

  • Supervise administrative staff and workload distribution
  • Ensure timely and accurate completion of tasks aligned with service standards

Procurement & Vendor Management

  • Coordinate purchase requests, approvals, and prioritization
  • Maintain vendor records and monitor service delivery
  • Support sourcing activities and vendor negotiations
  • Prepare recommendations on pricing, terms, and vendor selection
  • Monitor contract compliance and escalate issues as needed
  • Assist in cost tracking and spend reporting

Qualifications

Education

  • Bachelor's degree in Business Administration, Facilities Management, Engineering, or related field

Experience

  • At least 3–5 years of experience in facilities, administration, or operations management
  • Proven experience in team supervision and day-to-day operations management
  • Experience in asset management, vendor coordination, and workplace operations
  • Experience in ISO standards, documentation, and compliance is an advantage
  • Familiarity with safety regulations and administrative processes

Skills & Competencies

  • Strong leadership and people management skills
  • Detail-oriented with strong execution and accountability
  • Excellent coordination, problem-solving, and communication skills
  • Process improvement and continuous improvement mindset

Benefits

  • Competitive salary
  • HMO coverage
  • Life insurance
  • Allowances
  • Convertible leaves

Why Join Us (Q2 HR Solutions)

  • Collaborative and people-centered work environment
  • Opportunity to lead workplace operations and drive process improvements
  • Exposure to cross-functional operations and vendor management
  • Career growth and professional development opportunities
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