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Open nowFirst seen 2 hours ago

Office Administrator

quarryhillsplumbinghvacinc5 open roles

Where
Mansfield, MA
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Your applicationOpen nowOffice Administratorquarryhillsplumbinghvacinc · Mansfield, MA

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The clock on this job

Early applications get read.

8.2% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.9%1 day
  2. 3.8%3 days
  3. 8.2%7 days
  4. 15.2%14 days
  5. 34.1%30 days
This job: first seen 2 hours ago

The posting

Office Administrator

Quarry Hills Plumbing & HVAC is seeking an organized, dependable, and customer-focused Office Administrator to join our team. The ideal candidate is an excellent communicator who can manage multiple priorities while keeping daily office operations running smoothly.

Responsibilities:

  • Answer incoming calls and assist customers professionally
  • Schedule and dispatch service appointments
  • Communicate with technicians and customers throughout the day
  • Enter and maintain accurate customer and job information
  • Prepare invoices, process payments, and assist with basic bookkeeping
  • Manage emails, paperwork, filing, and other administrative duties
  • Follow up with customers regarding appointments and outstanding invoices
  • Support management and field staff as needed

Qualifications:

  • Minimum of two years of office administration or customer service experience
  • Strong communication and organizational skills
  • Ability to multitask in a fast-paced environment
  • Professional and friendly telephone manner
  • Comfortable using computers, email, and Microsoft Office
  • Experience with ServiceTitan is strongly preferred
  • Experience in the plumbing, heating, or HVAC industry is a plus
  • Dependable, detail-oriented, and able to work independently
  • Availability to work occasional Saturdays as needed

Benefits:

  • Competitive hourly pay based on experience
  • Health and dental insurance
  • Matching 401(k)
  • Paid time off
  • Paid sick time

Schedule: Full-time, Monday through Friday, with occasional Saturdays as needed.

To apply, please email your résumé to [email protected]. Please do not call the office.

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