The posting
Do you thrive in a dynamic, international environment where no two days are the same? Do you possess strong organizational skills, an eye for administration, and a natural flair for service that brings positive energy to the office?
On behalf of EIT Water, Randstad is looking for an experienced and versatile Office Manager for a part-time basis approx. 18.5 hours per week for their office in Aarhus.
who EIT Water are
EIT Water is Europe's innovation community for water, marine and maritime (WMM) sectors and ecosystems. We connect industry, innovators, researchers, educators and policymakers to tackle the most urgent WMM challenges from scarcity, drought and flooding to pollution and ecosystem decline. By bringing together the right ideas, ingenuity and investment, we build real-world solutions that strengthen Europe’s water resilience, support the blue economy and protect ecosystems from source to sea.
EIT Water is part of the European Institute of Innovation and Technology (EIT), a body of the European Union. Together with the EIT Community, Europe’s largest innovation network, we strengthen resilience, sustainability and competitiveness.
about the role
As Office Manager, you will become the operational cornerstone of the office and the organization’s welcoming face to the outside world. Reporting directly to the Chief Financial & Operating Officer (CFOO), you will have a broad interface across the entire organization.
In addition to day-to-day office management and coordination, you will provide versatile, cross-functional administrative and operational support to various departments and project teams as organizational needs arise.
key responsibilities
• Oversee daily operations, facilities, catering, supplies, procurement of office materials, and communication with external vendors and contractors
• Serve as the central point of contact for employees, visitors, and business partners, while coordinating meeting logistics and daily office routines
• Provide flexible operational and administrative assistance to departments and project groups across the organization as needed
• Support the Finance Manager with basic financial tasks, including invoice registration, follow-up, expense reports, and travel reimbursements
• Assist HR with practical onboarding logistics for new colleagues, document management, and the implementation of internal office guidelines
• Plan and coordinate internal meetings, social gatherings, and team events
• Coordinate workplace health and safety initiatives and ensure compliance with internal operational procedures
qualifications
• A relevant educational background within office administration, business administration, or a related field
• Minimum of 3 years of proven experience in office management, facilities coordination, and basic financial administration (including invoice handling and expense processing)
• Full professional proficiency in both written and spoken English is required, as English is the official corporate and working language
competencies
You bring exceptional organizational skills, allowing you to multitask seamlessly and maintain full composure when things move fast. With strong interpersonal abilities, you navigate an international and diverse work culture with ease, bringing an approachable, positive mindset focused on delivering pragmatic solutions to daily ad-hoc challenges. You thrive in a dynamic setting where you are always ready to offer cross-departmental support, and you conduct yourself with unwavering loyalty, reliability, and absolute discretion when handling confidential matters.
what is in it for you
• A key central role in a meaningful, ambitious, and international work environment
• Great variety in day-to-day tasks with a broad interface across diverse cultures and disciplines
• A flexible part-time role (50%), where your dedication makes a direct difference to the office's well-being and daily flow
practical details
This is a temporary part-time position based in Aarhus, requiring approximately 18.5 hours per week. The assignment starts as soon as possible and runs until June 30, 2027, with English as the daily corporate language.
recruitment process
Randstad is managing the recruitment process on behalf of the client. We review applications and invite candidates for interviews on an ongoing basis, so please submit your application and CV as soon as possible.
If you have any questions regarding the position, please feel free to reach out to Manager Lone Clark at [email protected] or Specialist Marie Schwartz at [email protected]. All applications are treated confidentially.
about randstad
Randstad is the world’s largest talent company and a partner of choice to clients. As a Partner for Talent, we are committed to providing equitable opportunities to people from all backgrounds and helping them remain relevant in the rapidly changing world of work.
We have a deep understanding of the labour market and help our clients to create the high-quality, diverse and agile workforces they need to succeed. We support people to realise their true potential throughout their entire working life. This is what we do and what motivates us every day.
Randstad DK is part of the international Randstad Group. Every day, we help more than 600,000 people around the world find jobs. We specialise in finding, attracting, and retaining skilled talent to power businesses at speed and at scale. Randstad DK is a leader in this field, with offices in Copenhagen, Aarhus, Aalborg, and Kolding.
