The posting
Job Description
TITLE: Finance Officer
TEAM/PROGRAMME: GFATM LOCATION: Yangon, Head Office
Number of Position: 1
GRADE: NAT - 4 CONTRACT LENGTH: Fixed Term
CHILD SAFEGUARDING
Level 2: either the post holder will have access to personal data about children and/or young people as part of their work; or the post holder will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore a criminal record self-declaration will be required(at ‘standard’ level in the UK or equivalent in other countries).
ROLE PURPOSE:
To assist GFATM-PR team with administrative functions in communication, assisting in the logistic arrangement of PR-staffs for coordination meeting with National programmes, financial operations including cash/float management, checking the payment vouchers, supporting documents, recording financial data in Excel spreadsheets, focal person for the procurement related functions such as fixed assets registrar of GF unit, supplier vetting process & assisting in FWA process, managing the office facilities.
SCOPE OF ROLE:
Reports to: Head of Finance & Grant
Indirect Reports: Nil
Financial Approval: No financial approval
External Representation: To the suppliers and government staffs (occasionally)
Travel: Minimum (7 days approximately/ quarter)
KEY AREAS OF ACCOUNTABILITY
Payment Processing and banking
• Make various payments as per the authorization and approval of Budget Holders and in accordance with Save the Children's financial management policy.
• Focal person on submission of necessary documents to CO as well as replenishment cash delivery from CO to GFATM operation
• Review, verify and record the invoices before submitting to Budget Holder for the payment authorization.
• Ensure timely preparation of supplier payment in cash or bank transfer and
maintaining appropriate cash balance.
• Supports banking and cash-related activities for the office, including monthly petty cash reconciliations.
• Ensure that all collections and payments are done against serially pre-numbered cash receipt and cash payment vouchers for local currency payments.
• Cash kept at GF safe are matched with the GF cash flow statement at all time.
Accounting and recording
• Maintaining the trackers of local currency payments, international staffs' benefits, advance and claims from the GF staffs.
• Assisting in entering the local paid suppliers' payment transactions into the GLACOS.
• Processing cashier role process in S2P for local currency payments.
• Carry out the regular financial data entry into the Excel spreadsheet.
Audit
• Ensure proper documentation and filing of all cash and bank documents and ensure paid stump in each voucher for good audit trail
• Participate and supporting finding documents for internal audit investigation
• Support that all financial transactions are coded appropriately as required under the SCI's financial management system.
Others
• Consult with Finance Manager as needed.
• Perform any other relevant duties related to finance assigned by the supervisor.
Child Safeguarding Responsibilities
• To ensure full understanding of the provisions of the Child Safeguarding Policy, the Code of Conduct, and Local/Country Procedures.
• Conduct following the rules of the Child Safeguarding Policy, in both personal and professional lives – which includes reporting suspicions of child abuse.
• Promote the message of child safeguarding to colleagues in other organizations and government ministries, children in their own and beneficiary families, and community members in general.
• Be vigilant about observing possible child abuse/harm in both personal and professional lives.
BEHAVIOURS (Values in Practice)
Accountability:
• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.
Collaboration:
• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.
Creativity:
• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.
Integrity:
• Honest, encourages openness and transparency; demonstrates highest levels of integrity
• Always acts in the best interests of children
PERSON SPECIFICATION
• University degree in relevant filed. Professional qualifications in financial management or accounting is preferred
• At least minimum 3 years of working experiences in related filed
• Good English communication skills, both written and verbal
• Excellent personal organisational skills, including time management, and ability to meet deadlines and work under pressure
• Willingness to travel to field offices and work in difficult environment according to travel requirements
• Good English communication skills, both written and verbal
• Excellent personal organisational skills, including time management, and ability to meet deadlines and work under pressure
• Willingness to travel to field offices and work in difficult environment according to travel requirements
General:
• Ability to work collaboratively with colleagues across the organisation developing effective working relationships to deliver outstanding results for children
• Commitment to and understanding of Save the Children’s aims, values and principles.
• Willingness and capability to comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies, including the Child Safeguarding Policy
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
All staff has an obligation and a responsibility to:
• Ensure they fully understand the provisions of the Child Safeguarding Policy, the Code of Conduct and Local/Country Procedures.
• Conduct themselves in accordance with the rules of the Child Safeguarding Policy, in their personal and professional lives – which includes reporting suspicions of child abuse.
• Ensure the way they are carrying out their work is not putting children at risk (or further risk) – this means constantly scrutinizing their work through a child safeguarding lens and talking to children about possible design/implementation “flaws”.
• Promote the message of child safeguarding to colleagues in other organizations and government ministries, children in their own and beneficiary families, and community members in general.
• Be vigilant about observing possible child abuse/harm in their personal and professional lives.
All managers have the above responsibilities as well as ensuring
• Their staff are doing the above.
• That child safeguarding is integrated and given a “voice” in all management processes including recruitment, induction, performance management, team meetings, annual planning processes, field level monitoring, etc.
Safeguarding our Staff:
The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
About Us
The Organization We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030:
· No child dies from preventable causes before their 5th birthday · All children learn from a quality basic education and that, · Violence against children is no longer tolerated
We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.
Application Information: Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/jobs We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.
