The posting
Job Description
Program Coordinator Building Resilient Rubber-Farming Communities through Inclusive Livelihoods, Youth and Women’s Empowerment, and Child Protection (Micheline)
LOCATION: Kutai Barat, Kalimantan Timur
ROLE PURPOSE:
The Program Coordinator (PC), under the line management of the Program Manager, will lead the implementation and delivery of project activities with rubber farmer groups in West Kutai, East Kalimantan. S/he will be responsible for ensuring that all project outputs, indicators, and targets are achieved in accordance with the agreed Key Performance Indicators (KPIs), targets, Scope of Work (SOW), and Project Quality Index. S/he will also ensure that all project reporting packages are completed and submitted in a timely manner, including regular updates to the Indicator Performance Tracking Table (IPTT) and Project Management Information System (PMIS). S/he will also be responsible for managing the field budget for day-to-day program operations, ensuring that spending follows the approved work plan, budget and Save the Children financial procedures.
The Program Coordinator will work closely with local implementing partners, supply chain partners, and key external stakeholders to achieve the project objectives. S/he will build intensive communication and field-level collaboration with the Michelin field team, so that program activities and Michelin's field work support each other. S/he will ensure that safeguarding measures and controls are effectively implemented and that financial and administrative management complies with Save the Children’s and donor policies, regulations, procedures, and good practices.
The position will require regular travel to project field locations and support the planning and hosting of donor visits, as required.
Dimensions: Save the Children has been collaborating with Micheline on the Building Resilient Rubber-Farming Communities through Inclusive Livelihoods, Youth and Women’s Empowerment, and Child Protection program in 2026. Through this program, we have addressed Sustainable Rubber Farming Business and Empowered Communities with a special focus on addressing the livelihood, Youth and Women’s Empowerment and child protection system in Kutai Barat.
Oversight and Management of Project Implementation and Quality
- To ensure the program implementation in the respective program area run smoothly based on the quality index.
- Oversee the day to day of program implementation together with the local partners and the local cadres, by ensuring the on-time & high-quality program delivery, based on the agreed program design and SOW
- Work closely with local implementing partners, supply chain partners, and key external stakeholders in planning, delivering and monitoring program activities with rubber farmer groups.
- This post will be the focal point of Save the Children at the District Level. S/He will be responsible for overall program coordination in the District area.
- Lead the development and maintenance of relationships with supply chain partners and other key local stakeholders at the District and Provincial levels.
- Strengthens local partners' knowledge, skills, and institutional capacity.
- Supports local partners in jointly developing monthly work plans and corresponding budget plans.
- Support the Program Manager and local patners to manage and achieve the KPI with green RAG status on the program quality index such as green Budget Versus Actual (BVA), supply chain efficiency, IPTT and PMIS on-time reporting as required by Save the Children
- Conduct a regular field visit to the program area
- To ensure communication with the relevant stakeholders regarding the activities under coordination with the PM.
- To ensure regular IPTT and Program Monitoring Information System (PMIS) updated
- Ensure all program documentation and accountability including feedback from the community and children are addressed.
- Support the Program manager to provide the timely report and related project documentation as required by National Office and the Donor
- Actively working with the program team to advocate for the government and other relevant parties to address the problem of child labour on family-owned rubber farms in the targeted area
- Provide regular technical support to the local cadres to ensure the quality of implementation and program achievement in accordance with the logical framework and commitment in the project proposal.
Collaboration with Michelin Field Team
- Build intensive and regular communication with the Michelin field team in West Kutai, including joint planning, regular coordination meetings, and sharing updates on program progress and field issues in the target villages.
- Collaborate with the Michelin field team so that rubber farmers supported by the program also receive Good Agricultural Practices (GAP) training from Michelin, including coordinating training schedules, mobilising participants from the farmer groups, and following up on how farmers apply the practices.
- Build field-level collaboration with Michelin that serves both the program's objectives and Michelin's interests, such as joint field visits, aligned activities with farmer groups, and shared learning on farmers' needs and challenges.
Financial Management
- Develop the annual budget and monthly projection with the Program Manager and finance unit as reguired by the Donor or Jakarta Office
- Manage the field budget for day-to-day program operations, including planning cash needs, processing activity advances and settlements on time, and keeping field spending within the approved budget.
- Regularly monitor budget versus actual expenditures and proactively propose any modifications to expenditure plans and projections for both Program activity under Save The Children.
- Ensure the application of appropriate controls for project resources including accurate tracking of all expenditures.
- Coordinate with the Program Manager to produce accurate and timely financial reports.
Administration, IT, Safety and Security, and Government Relations
- Represent the organization with Program Manager to the partners, Donor, and government as appropriate to maintain good relationship with government partners
- Work with Safety and Security Focal Person to ensure that security policies and procedures are understood and strictly adhered to throughout the programme and that briefing, communication, transport and other systems are developed and provided in support of the maintenance of good security for all staff and visitors.
Facilities Management
- Oversee the overall maintenance of the office premises, facilities assets and equipment (physical work environment) that are placed in the respective area program supervision and ensure that these are secure and efficiently utilized.
- Ensure compliance with health and safety regulations.
- Ensure that internal and external communications systems function effectively and efficiently
- Ensure guests and visitors are adequately supported on site.
Logistics
- Ensure that all procurement is managed in an appropriate, timely and transparent manner as per Save the Children International Policies and procedures and internal audit requirements.
- Ensure efficient travel management of all personnel and visitors.
Child Safeguarding
- Contribute to the overall implementation of Child Safeguarding Policy (CSP) within CO including ensuring CSP integration in all project activities including for target beneficiaries in the respective area supervision
Emergency Response Management
- Work with the Humanitarian team to strengthen the Indonesia National Office organizational readiness to respond to the program areas of rubber farm are in line with global SCI emergency policies. This includes contributing to emergency preparedness planning and ensuring optimal staff participation in the Indonesia Emergency Response Team and that these staff members receive proper training.
- Willing to temporarily redeployed to support emergency responses as and when required.
QUALIFICATIONS AND EXPERIENCE
- Bachelor degree in Agriculture, economic, social development, development studies, or other relevant studies.
- Proven solid experiences in partnership management
- Recommended a minimum of 5 years of management experience in a contractor, corporate, or NGO environment, including significant field implementation experience.
- An understanding of livelihood, community development, child labour particularly in rubber farming or general plantation in Indonesia.
- Experience in direct working with children, woman and farmer are preferred.
- Proven experience in managing and developing a team and the ability to lead, motivate and develop others
- Substantial experience and knowledge of effective financial and budgetary control
- Ability to analyze information, evaluate options and to think and plan strategically
- Excellent interpersonal, communication and presentation skills
- Fluency in written and spoken Indonesian and English
- Ability and willingness to frequent travel to field locations.
- Commitment to and understanding of Save the Children’s aims, values and principles including rights-based approaches
