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Open nowFirst seen 3 days ago

Executive - EC Office

Talents Tide163 open roles

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Your applicationOpen nowExecutive - EC OfficeTalents Tide

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The clock on this job

Early applications get read.

12.1% of postings close within 7 days. Measured by our own scanner across the market. Talents Tide postings stay open a median of 1 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.1%7 days
  4. 19.1%14 days
  5. 35.6%30 days
  6. 52.7%60 days
This job: first seen 3 days ago

Talents Tide median: 1 days open

The posting

Our leading client in the public sector is seeking an Executive – EC Office to provide high-level administrative and executive support to the Vice President and Executive Chairman's Office, ensuring effective coordination, communication, governance, and operational efficiency across executive engagements.

Executive & Administrative Support

  • Maintain organized filing systems (electronic and physical) for executive records, agreements, reports, and official communications.
  • Track action items, decisions, and follow-ups arising from executive meetings and ensure timely closure in coordination with relevant stakeholders.

Coordination & Liaison

  • Act as a key coordination point between the Vice President, Executive Chairman's Office, internal departments, government entities, and external partners.
  • Coordinate internal workflows related to partnership engagements, executive requests, and escalations, ensuring alignment with policies and timelines.
  • Support cross-functional coordination for initiatives, events, and official engagements led by the Vice President.

Meetings, Protocol & Engagement Support

  • Coordinate logistics for executive meetings, committees, and official engagements, including venue arrangements, attendance confirmations, and documentation.
  • Support protocol and etiquette requirements for high-level meetings, VIP visits, and official events in collaboration with relevant units.
  • Assist in preparing briefing notes, presentations, and reports for executive and stakeholder meetings.

Reporting & Documentation

  • Support the preparation, consolidation, and formatting of executive reports, presentations, dashboards, and correspondence.
  • Ensure reports are prepared accurately, submitted on time, and aligned with organizational standards and branding.
  • Maintain trackers for KPIs, partnerships documentation, and executive requests as directed.

Office Operations & Governance

  • Support day-to-day operations of the Executive Chairman's Office, ensuring administrative processes run efficiently
  • Ensure compliance with internal policies, procedures, and approval workflows.
  • Handle sensitive information with the highest level of discretion and confidentiality.

Continuous Improvement

  • Identify opportunities to improve administrative processes, coordination mechanisms, and documentation practices within the Executive Chairman's Office.
  • Support the implementation of best practices in executive office administration and governance.

Requirements: • Bachelor's degree in Business Administration, Management, or a related field. • Fresh graduates or candidates with 1–2 years of relevant experience in administrative support, coordination, or executive office functions. • Strong organizational, coordination, reporting, and follow-up skills. • Excellent English communication and interpersonal skills. • Professional, polished, highly organized, and detail-oriented. • Able to handle confidential and sensitive information with discretion.

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