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Open nowFirst seen 3 days ago

Procurement Administrator

The GMP Group1,416 open roles

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Your applicationOpen nowProcurement AdministratorThe GMP Group

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The clock on this job

Early applications get read.

12.1% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.1%7 days
  4. 19.1%14 days
  5. 35.6%30 days
  6. 52.7%60 days
This job: first seen 3 days ago

The posting

Responsibility:

1. Product Documentation Management

  • Maintain and organize the product documentation repository, ensuring all records are accurate and up to date.
  • Manage product specifications, certifications, pricing documents, and supplier information.
  • Ensure proper version control and document accessibility for relevant stakeholders.

2. Wilmar Distribution Ordering

  • Process and manage replenishment orders based on inventory requirements.
  • Monitor order status and coordinate with Wilmar and warehouse teams to ensure timely fulfillment.
  • Resolve ordering discrepancies and delivery issues.

3. Costing & Selling Price Updates

  • Update product costing and selling prices in the Alaya system.
  • Ensure pricing information is accurate and aligned with approved costing.
  • Coordinate with external and internal stakeholders regarding pricing revisions and approvals.

4. AFP Weekly Report Support

  • Prepare and consolidate procurement-related data for the weekly AFP report.
  • Monitor procurement performance, stock availability, and purchasing activities.
  • Ensure timely submission and report accuracy.

5. Shipment Coordination

  • Coordinate inbound shipments with suppliers and freight forwarders.
  • Monitor shipment schedules, customs clearance, and delivery timelines.
  • Track shipment status and communicate updates to relevant departments.

6. Out-of-Stock (OOS) & Drop-Off Items Reporting

  • Generate and maintain reports on out-of-stock and discontinued/drop-off products.
  • Identify stock risks and communicate replenishment requirements.
  • Work closely with planning and sales teams to minimize stock shortages.

7. Purchase Order (PO) Processing

  • Prepare and issue Purchase Orders after obtaining the necessary management approvals.
  • Ensure purchase orders comply with company procurement policies.
  • Follow up with suppliers on order confirmations and delivery schedules.

8. Procurement Backup & Event Support

  • Provide backup support for procurement operations during staff absence.
  • Assist in sourcing, purchasing, and logistics activities for company events and special projects.
  • Support cross-functional procurement requirements as needed.

9. AFP Receiving

  • Coordinate and verify incoming AFP deliveries.
  • Ensure goods received match purchase orders and delivery documents.
  • Resolve receiving discrepancies with suppliers and warehouse personnel.

10. Local Purchasing

  • Manage procurement of local inventory and non-inventory items.
  • Source competitive quotations and negotiate with local suppliers when required.
  • Ensure timely replenishment while maintaining cost efficiency.

11. Stakeholder Communication

  • Provide regular procurement updates to internal and external stakeholders.
  • Communicate shipment status, supplier updates, new SKU creation, ETA changes, and stock availability.
  • Liaise with key partners (e.g., HAVI, SOH, suppliers, warehouse, finance, and sales teams) to ensure smooth procurement operations.

Requirements

  • Minimum 2-4 years of experience in procurement, purchasing, or supply chain.
  • Fluency in English (verbal and written) is required.
  • Experience with Excel is required
  • Experience with SAP system is a plus

Other Details

  • Working Hours: Mon- Fri, 5-day work week, 9am to 6pm
  • Working Location: One North

We regret that only shortlisted candidates will be notified. GMP Recruitment Services (S) Pte Ltd | EA License: 09C3051 | EA Personnel: Arcus Ang | Registration No: R1985843

By submitting your application for this position, you consent to the collection, use, and disclosure of your personal data by GMP Recruitment Services (S) Pte Ltd and its recruitment partners, for the purpose of i) employment facilitation and ii) data and statistical analysis. You may find out more information on the PDPA policies at GMP Recruitment Services (S) Pte Ltd's website

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