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Open nowFirst seen 34 hours ago

Office Coordinator

Triskel Consulting23 open roles

Where
Sliema, Malta
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Your applicationOpen nowOffice CoordinatorTriskel Consulting · Sliema, Malta

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Triskel Consulting's own form.

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The clock on this job

Early applications get read.

11.9% of postings close within 7 days. Measured by our own scanner across the market. Triskel Consulting postings stay open a median of 1 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.4%3 days
  3. 11.9%7 days
  4. 18.6%14 days
  5. 35.6%30 days
  6. 45.1%60 days
This job: first seen 34 hours ago

Triskel Consulting median: 1 days open

The posting

We are looking for a proactive and organised Office Coordinator to oversee the smooth day-to-day running of our office. This role is ideal for someone with previous office coordination/administration experience who takes pride in creating a well-organised, efficient, and welcoming workplace.

Key Responsibilities

  • Manage the day-to-day operations of the office to ensure the office is well-maintained, safe, and in good working condition.
  • Oversee office cleanliness and coordinate with cleaning staff to maintain a high standard of hygiene.
  • Monitor and manage office supplies, placing orders as needed to avoid shortages.
  • Work closely with the HR Manager to ensure smooth onboarding of new employees, including workspace setup and coordination.
  • Assist with travel arrangements, including flights, accommodation, and itineraries. Support the planning and coordination of company events and team activities.
  • Support HR manager in maintaining health and safety standards, ensuring compliance with relevant regulations and internal policies.
  • Act as a point of contact for office-related queries and external vendors.
  • Coordinate maintenance and repair work when necessary.
  • Help establish, improve, and document office processes and procedures.
  • Assist with ad hoc office-related and administrative tasks as required.

Requirements

  • 3 years of ongoing previous experience managing day-to-day office operations.
  • Strong organisational and multitasking skills.
  • Good communication and interpersonal abilities.
  • Ability to work independently and collaborate with cross-functional teams.
  • Attention to detail and a proactive problem-solving approach.
  • Familiarity with health and safety practices in an office environment is an advantage.
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