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Open nowPosted 6 days ago

Administration Services Department Administrative Assistant

Viva Armenia5 open roles

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Your applicationOpen nowAdministration Services Department Administrative AssistantViva Armenia

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Viva Armenia's own form.

The reply lands in your private mailbox

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market. Viva Armenia postings stay open a median of 2 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 58.1%60 days
This job: posted 6 days ago

Viva Armenia median: 2 days open

The posting

JOB DESCRIPTION: The AS Department Administrative Assistant is responsible for supporting in the Department daily administrative works. S/he ensures sound implementation of clerical and administration activities and ensures efficient management of the department’s executive operations.

JOB RESPONSIBILITIES

  • Support the Department Manager related to weekly, monthly and quarterly reports, and other management-related documentations preparation;
  • Become the key support between the Department’s units and the Department Manager;
  • Process internal and external correspondence;
  • Manage and accomplish daily administrative and clerical functions such as appointments, procurement, file and record maintenance, executive travel plans, and other arrangements as needed;
  • Maintain database and generate schedules or requested reports and forms related to departmental activities, meetings and requests;
  • Manage the logistics of meetings and departmental committees;
  • Develop and process all incoming and outgoing correspondence for the department;
  • Prepare nomenclature of the confidential documents;
  • Participate in monthly and annual audit of the confidential documents according to the set procedures;
  • Translate documents from English into Russian, Armenian and vice versa, as well as interpret upon need;
  • To be responsible for weekly, monthly and quarterly reports, (to be submitted to CC) and other management-related documentations preparation.

REQUIRED QUALIFICATIONS

  • Bachelor’s degree;
  • 1 year of work experience in relevant sphere;
  • Knowledge of administrative and clerical work principles;
  • Good knowledge of data processing;
  • Excellent knowledge of Armenian, Russian and English languages;
  • Excellent computer literacy: Lotus,1C, ITSM (mandatory);
  • Effective organizational, interpersonal and time management skills;
  • Ethical behavior;
  • Effective communication skills;
  • Ability to work under pressure;
  • Customer Focus;
  • Teamwork and cooperation;
  • Problem solving.
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