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Open nowPosted 46 days ago

People Operations Specialist

Voyagu8 open roles

Where
Warsaw, Poland
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Your applicationOpen nowPeople Operations SpecialistVoyagu · Warsaw, Poland

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 57.8%60 days
This job: posted 46 days ago

The posting

Work mode: Hybrid

Reports to: VP Finance

Voyagu is a San Francisco-based travel management company that connects premium travelers with travel experts for better and easier trip planning, booking, and managing.

Being part of a growing billion-dollar travel industry, we already have millions in our revenue and a team of a hundred people with offices in San Francisco, Amsterdam, Warsaw, and Mexico City, and we keep expanding.

Role Summary

  • Own end-to-end contractor lifecycle (onboarding to offboarding)
  • Act as single point of contact for contractors
  • Ensure accuracy and control of contractor compensation and payments
  • Support and control payroll-related processes
  • Combine operations, documentation, and financial control responsibilities

Payroll & Compensation Responsibilities (Core Focus)

  • Own contractor payment process end-to-end (data → validation → payout readiness)
  • Ensure full alignment between signed contracts, agreed rates, and actual payments
  • Validate payment inputs before submission to Finance (rates, bonuses, adjustments)
  • Support preparation of monthly contractor payroll files
  • Calculate and verify variable compensation (bonuses, incentives, commissions)
  • Track and document all compensation changes (rate updates, one-offs, corrections)
  • Identify discrepancies between expected vs actual payments and resolve proactively
  • Ensure timely and accurate payouts in cooperation with Finance and external providers
  • Maintain structured compensation database (rates, payment terms, history)
  • Support audit readiness (all payments must be traceable to contracts and approvals)

Reporting & Financial Visibility

  • Prepare regular contractor payroll reports (monthly / ad hoc)
  • Provide visibility on total contractor cost (by team / function / geography)
  • Track planned vs actual payments and explain deviations
  • Maintain structured datasets for compensation and payments
  • Support Finance in forecasting contractor-related expenses
  • Build and maintain simple dashboards / reports (Excel / Google Sheets)
  • Ensure all compensation data is transparent, consistent, and easily reconcilable

Experience Requirements (Must Have)

  • 1–2+ years of experience in payroll, compensation, finance operations, or HR operations
  • Hands-on experience working with payments, payroll data, or financial records
  • Experience working with contracts, invoices, or structured documentation
  • Strong Excel / Google Sheets skills (comfortable with formulas, data validation, basic analysis)
  • Proven ability to work with numbers accurately and consistently
  • Experience managing multiple workflows and deadlines simultaneously
  • Strong attention to detail and ability to identify inconsistencies
  • Experience working in structured, process-driven environments
  • Fluent English (written and spoken)

Nice to Have

  • Experience working with Polish payroll or EU contractor setups
  • Experience with variable compensation models (bonuses, commissions)
  • Experience working with external payroll providers or incubators
  • Basic understanding of accounting or financial reconciliation
  • Experience building reports or dashboards
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