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Open nowPosted 11 hours ago

Invoice Matching Team Leader

Workable (global search)107,962 open roles

Where
Dammam, Eastern Province, Saudi Arabia
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Your applicationOpen nowInvoice Matching Team LeaderWorkable (global search) · Dammam, Eastern Province, Saudi Arabia

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The clock on this job

Early applications get read.

8.1% of postings close within 7 days. Measured by our own scanner across the market. Workable (global search) postings stay open a median of 3 days.

Share of postings closed within
  1. 1.8%1 day
  2. 3.5%3 days
  3. 8.1%7 days
  4. 15.1%14 days
  5. 33.9%30 days
This job: posted 11 hours ago

Workable (global search) median: 3 days open

The posting

We are looking for an experienced Invoice Matching Team Lead to join our warehouse-based operations team, leading daily invoice matching, reconciliation, exception resolution, and team coordination activities within a fast-paced warehouse environment.

Responsibilities:

  • Lead daily 3-way matching of supplier invoices against POs, GRNs, returns, and supporting documents.
  • Verify quantities, prices, item references, receiving status, and documentation before closing transactions.
  • Investigate and resolve invoice, quantity, receiving, return, duplicate, and documentation discrepancies.
  • Coordinate with Receiving, Stock Control, Finance, Procurement/Commercial, and suppliers to resolve outstanding issues.
  • Prioritize high-value, aged, and business-critical unmatched transactions and ensure timely closure.
  • Allocate daily tasks and monitor team productivity, accuracy, workload, and completion.
  • Review complex cases and coach team members on investigation and reconciliation procedures.
  • Maintain accurate records, supporting documentation, and audit-ready reconciliations.
  • Monitor key KPIs including matching completion, exception rate, ageing, accuracy, and closure time.
  • Identify recurring issues and support process improvement, standardization, and automation initiatives.
  • Escalate material, unusual, or unsupported discrepancies to the relevant supervisor.

Requirements

  • 3–5 years of relevant experience in invoice matching, reconciliation, Accounts Payable, inventory, warehouse administration, or supply chain operations.
  • Previous team lead or supervisory experience is preferred.
  • Strong knowledge of 3-way matching, Purchase Orders, Goods Receipts, returns, and invoice documentation.
  • Good understanding of warehouse and inventory transaction flows and discrepancy investigation.
  • Experience using ERP/WMS systems and advanced Excel for reconciliation and reporting.
  • Strong numerical accuracy, attention to detail, and documentation control.
  • Excellent leadership, communication, analytical, follow-up, and problem-solving skills.
  • Diploma or Bachelor’s degree in Accounting, Finance, Supply Chain, Business Administration, or a related field.
  • CPIM, inventory management, AP, or supply chain certifications are an advantage.
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