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Open nowFirst seen 35 hours ago

URGENT: Real Estate & Short-Term Rental Bookkeeper (experience in US bookkeeping is required)

WorkStaff36034 open roles

Pay
$5 – $7 an hour
Where
Toronto, ON, Remote
Work mode
Remote
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Your applicationOpen nowURGENT: Real Estate & Short-Term Rental Bookkeeper (experience in US bookkeeping is required)WorkStaff360 · Toronto, ON, Remote

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 58.1%60 days
This job: first seen 35 hours ago

The posting

  • Review and categorize all banking and credit card transactions weekly in QuickBooks Online.
  • Allocate every income and expense transaction to the correct rental property.
  • Review Turno to identify cleaning services and allocate cleaning expenses to the appropriate properties.
  • Review Amazon orders and purchase histories to determine which property each purchase belongs to.
  • Review Airbnb, Booking.com, Hospitable, VRBO, and direct bookings to properly assign rental income to each property.
  • Track platform fees, refunds, cancellations, cleaning fees, and other booking-related adjustments.
  • Properly classify repairs, maintenance, utilities, supplies, insurance, property taxes, mortgage interest, and other operating expenses.
  • Identify transactions that require clarification and proactively request additional information.
  • Maintain consistent expense categories across all properties.
  • Prepare and deliver weekly financial reports showing the performance of each individual property and the overall real estate portfolio. Reports should include:Rental revenue by property. Operating expenses by property. Net operating income by property. Cleaning, maintenance, and supply expenses. Month-to-date and year-to-date income and expenses. Overall portfolio revenue and profitability. Unusual expenses, missing transactions, or discrepancies requiring attention. Comparison of current financial performance against previous periods.
  • Reports must be accurate, easy to understand, and delivered on a consistent weekly schedule.
  • Collect and organize receipts for all business expenses.
  • Match receipts to the corresponding transactions in QuickBooks Online.
  • Assign each receipt to the correct property.
  • Retrieve receipts from Amazon, email, vendor portals, and other available sources.
  • Maintain an organized digital filing system for invoices, receipts, statements, and other financial documents.
  • Identify and follow up on missing receipts.
  • Ensure financial documentation is organized for year-end accounting and tax preparation.
  • Reconcile all bank accounts and credit cards monthly.
  • Review transactions to ensure income and expenses are correctly allocated.
  • Complete monthly financial closeout procedures.
  • Prepare monthly profit and loss statements for each property and the overall company.
  • Prepare balance sheet and cash flow reports as needed.
  • Perform quarterly financial reviews and reconciliations.
  • Identify duplicate transactions, incorrect classifications, and missing expenses.
  • Assist with year-end closing procedures.
  • Coordinate with our CPA or tax professional to provide accurate financial records and supporting documentation.
  • Maintain accurate records of loans, mortgage payments, principal reductions, and interest expenses.
  • Record purchases of new real estate properties in QuickBooks Online.
  • Properly record property purchase prices, closing costs, loan balances, and initial capital contributions.
  • Maintain separate accounting records for each investment property.
  • Track capital improvements and distinguish them from ordinary operating expenses.
  • Record property sales, including closing costs, mortgage payoffs, and related transactions.
  • Maintain accurate fixed asset and depreciation records based on CPA guidance.
  • Assist with financial documentation for refinancing, property acquisitions, and sales.
  • Coordinate with our CPA to ensure purchases, sales, and asset transactions are properly recorded.
  • Maintain an organized and accurate QuickBooks Online accounting system.
  • Ensure each property is properly tracked using the appropriate property-level accounting structure.
  • Create and maintain consistent expense categories and reporting procedures.
  • Identify opportunities to automate recurring bookkeeping tasks.
  • Develop written standard operating procedures (SOPs) for routine accounting responsibilities.
  • Recommend improvements to bookkeeping workflows and reporting accuracy.
  • Proactively identify financial discrepancies before they become larger problems.

Performance Expectations

  • Keep all transactions categorized and assigned to the correct property every week.
  • Deliver accurate weekly property-level and company-wide financial reports.
  • Ensure all receipts are collected, organized, and matched to transactions.
  • Complete monthly reconciliations and financial closeouts by agreed-upon deadlines.
  • Maintain accurate records of all real estate purchases, sales, loans, and capital improvements.
  • Proactively communicate financial discrepancies or missing information.
  • Continuously improve the efficiency and accuracy of our bookkeeping systems.

Hard Requirements:

  • Minimum 3 years of bookkeeping or accounting experience.
  • Strong proficiency with QuickBooks Online.
  • Experience bookkeeping for real estate investments, property management companies, or short-term rental businesses.
  • Understanding of Airbnb, VRBO, Booking.com, and other short-term rental revenue and payout structures.
  • Experience with bank and credit card reconciliations.
  • Ability to prepare property-level profit and loss statements.
  • Understanding of real estate acquisitions, property sales, mortgage accounting, and fixed assets.
  • Strong Microsoft Excel or Google Sheets skills.
  • Excellent organizational skills and attention to detail.
  • Ability to work independently and meet reporting deadlines.
  • Strong written and verbal English communication skills.
  • Ability to maintain confidentiality of financial information.

Schedule:

  • 40 hours per week
  • Monday to Friday
  • 9AM - 5PM Pacific Standard Time Zone

Offer and Benefits:

  • Weeks 1–6: $5 USD/hour
  • Weeks 7-12: $6 USD/hour
  • Weeks 13 onwards: $7 USD/hour
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