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Open nowPosted 23 hours ago

Office Assistant

Y Soft7 open roles

Where
Brno
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Your applicationOpen nowOffice AssistantY Soft · Brno

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Y Soft's own form.

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3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market. Y Soft postings stay open a median of 19 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.7%14 days
  5. 35.6%30 days
  6. 58.0%60 days
This job: posted 23 hours ago

Y Soft median: 19 days open

The posting

Do you like bringing order to things, keeping processes moving, and being the person colleagues turn to when they need something? We're looking for a proactive Office Assistant to join our Operations team in Brno.

This role is key to keeping both our documents and our office running smoothly. As a team member, you’ll take ownership of our document management — making sure contracts are prepared, signed, and archived without getting stuck in anyone’s inbox — and work together with the team on everyday office operations, from mail and couriers to invoices, purchases, and events.

You'll be part of a self-managed (managerless) team, where autonomy goes hand in hand with responsibility. We expect you to be self-driven and proactive, but also to listen, cooperate, and align with the team's goals. Respect, open communication, and mutual support are what keep us moving forward.

WHAT YOU´LL DO:

  • Coordinate document approval and signature workflows — from preparation to archiving
  • Prepare documents for electronic (DocuSign) and wet-ink signatures, and follow up with stakeholders until everything is signed
  • Keep our document management system organized and help us rebuild and standardize the process (templates, filing structures, reminders)
  • Handle incoming and outgoing post and courier deliveries, including regular trips to the post office
  • Help process invoices in our ERP system and take care of our info mailbox
  • Order office supplies and handle operational purchases
  • Arrange simple business travel and help with expenses
  • Support on-site events, partner workshops, and visits
  • Help manage reception desk services (phone, emails, visitors, cashbox)

ABOUT YOU:

We’re looking for a team player who’s naturally organized, approachable, and acts rather than waits. Someone who enjoys a mix of focused routine work and unexpected tasks, keeps calm when things get busy, and isn't afraid to ask questions or share an opinion. Previous experience in document management is a plus, not a must.

YOU'LL FIT RIGHT IN IF YOU:

  • Are well organized, detail-oriented, and know how to prioritize
  • Follow things through and feel confident reminding people about deadlines
  • Are eager to learn and open to things you haven't done before
  • Are tech-savvy and comfortable using AI tools
  • Speak and write in English and Czech at an active B2 level
  • Can handle confidential information with care
  • Are comfortable working at the front desk; it's not a receptionist role, but you'll be the first person people come to
  • Are an active driver
  • Are willing to travel to our Prague office (occasionally overnight)

WE OFFER:

  • 30 days of vacation + 3 sick days
  • 12 days for education and self-development (Grow Days) + language education support
  • Cross-team collaboration with a great opportunity to learn new things and grow
  • Access to the best AI tools on the market, along with training and learning resources to help you make the most of them
  • Reward system for public speaking
  • Meal allowances
  • Daily refreshments in the office + community breakfasts, free 3D print
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