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Open nowPosted 54 days ago

Operations Generalist

Constellation Institute14 open roles

Where
Berkeley
Work mode
On site
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Your applicationOpen nowOperations GeneralistConstellation Institute · Berkeley

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The clock on this job

Early applications get read.

12.1% of postings close within 7 days. Measured by our own scanner across the market. Constellation Institute postings stay open a median of 2 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.1%7 days
  4. 19.1%14 days
  5. 35.6%30 days
  6. 52.7%60 days
This job: posted 54 days ago

Constellation Institute median: 2 days open

The posting

About the Role We’re seeking an Operations Generalist to increase our team’s capacity and scale up our impact. Reporting to the Director of Operations, you will be responsible for capacity planning, office space allocation, and a flexible portfolio of operations projects to support and enable our AI safety research center and programming.

The exact scope of responsibilities will depend on your experience and areas of expertise. It will include some combination of: resource allocation, project management, process design and optimization, workflow automation, hiring, and people management.

The ideal candidate has significant professional experience in 1-2 of these domains in a fast-paced and dynamic work environment. (Constellation’s vibe and pace is much closer to a growing startup than a traditional nonprofit.) In this cross-functional role, you’ll work closely with our various Operations and Programs teams. You’ll also get to interact with and support many of the world’s top AI safety experts.

This is an in-person, full-time position. This role requires being onsite from approximately 9am-5pm on weekdays. Periodic work is required on evenings and weekends, e.g. when coordinating large projects or handling urgent issues.

Core responsibilities Capacity PlanningCreate and maintain forecasts of future space needs Identify and solve resource crunches (e.g. from overlapping programs) Develop scenarios to propose solutions Engage stakeholders to align on organizational priorities

Office Space AllocationDevelop good relationships with key stakeholders at each org we host Proactively collect requirements on future needs Identify opportunities for resource optimization (e.g. office swaps) Triage inbound requests for space Communicate decisions thoughtfully to external stakeholders

Process ImprovementIdentify improvements to current capacity planning and space assignment processes Build/implement better tools to reduce manual work, improve accuracy, or support other teams Work closely with Data & Systems Lead to leverage existing data for improved accuracy or automation

In addition to these core responsibilities, you’ll own other operational domains or projects over time. The specific projects will be selected in collaboration with your manager based on your skills and interests.

Skills & Experience Experience building and maintaining scalable systems and processes at a fast-growing organization Able to reliably track, manage, and prioritize a high volume of tasks, threads, and deadlines Experience balancing urgent requests with ongoing responsibilities and longer-term initiatives Skilled at synthesizing complex and disjointed data points into concrete, cohesive scenarios Strong social skills and emotional intelligence; able to be friendly and professional with a wide range of external stakeholders, including executives Able to gracefully set clear expectations and deliver difficult news Clear, concise written communication with good grammar.

You might be a good fit for this role if you: Care about AI safety and improving researcher productivity Love solving optimization and spatial problems, like Tetris or jigsaw puzzles Enjoy working in a fast-paced office environment Can effectively prioritize and juggle a variety of competing requests Have a service mindset and care about delivering a high-quality user experience Like taking responsibility for and owning your portfolio of work

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