Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowFirst seen 14 hours ago

Virtual Operations Assistant

DBOS10 open roles

Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowVirtual Operations AssistantDBOS

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on DBOS's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

11.5% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.0%1 day
  2. 4.3%3 days
  3. 11.5%7 days
  4. 18.1%14 days
  5. 35.6%30 days
  6. 44.6%60 days
This job: first seen 14 hours ago

The posting

Note: Only applicants residing in Metro Manila will be prioritized for this role

Position Overview

We are seeking a highly organized, proactive, and detail-oriented Virtual Executive Assistant to support the day-to-day administration and operational functions of a growing field services business. This role serves as the central point of coordination for administrative processes, scheduling, communications, payroll support, reporting, and general business operations.

Key Responsibilities

Executive & Administrative Support

· Manage and maintain executive inboxes, prioritizing communications and ensuring timely responses.

· Organize, monitor, and reduce email backlog while maintaining inbox efficiency.

· Draft, respond to, and follow up on client, supplier, and internal communications.

· Coordinate meetings, appointments, and calendar schedules.

· Develop and maintain administrative systems, procedures, and business documentation.

· Provide general executive and administrative support as required.

Operations Scheduling & Workforce Coordination

· Schedule and coordinate rectification works, maintenance jobs, and service appointments.

· Allocate work efficiently across technicians and subcontractors based on availability, capability, geographic location, and job complexity.

· Optimize scheduling to maximize technician productivity and minimize travel downtime.

· Coordinate work distribution across Melbourne-based staff and subcontractors nationwide.

· Monitor job progress and assist with rescheduling, workflow adjustments, and task allocation.

Payroll & Administration Support

· Process payroll and payroll-related administrative tasks using Xero.

· Maintain accurate employee and contractor records.

· Assist in payroll verification and timesheet management.

Reporting & Client Deliverables

· Gather operational data from technicians, subcontractors, and project records.

· Prepare, compile, and deliver client reports and service documentation.

· Maintain accurate reporting records and track deliverable deadlines.

Communication & Stakeholder Management

· Act as a key communication link between management, field teams, clients, and subcontractors.

· Follow up outstanding actions, job updates, and client requests.

· Escalate operational issues, delays, or risks when necessary.

General Business Support

· Assist with ad hoc administrative projects and operational initiatives.

· Support procurement and sourcing activities

· Contribute to business improvement projects and process optimization efforts.

· Take ownership of additional responsibilities as the role evolves with business growth.

Required Qualifications & Skills

· Minimum 3 years of experience in a Virtual Assistant, Executive Assistant, Operations Coordinator, Administrative Coordinator, or similar role.

· Exceptional organizational and time-management skills.

· Strong written and verbal English communication skills.

· Ability to manage multiple priorities in a fast-paced environment.

· High attention to detail and strong problem-solving ability.

· Proficiency in Microsoft Office, Google Workspace, and cloud-based business systems.

· Experience using Xero or similar accounting/payroll platforms.

· Previous experience supporting Australian businesses.

· Experience with workforce scheduling, dispatching, or service coordination.

· Experience supporting field service, trades, facilities management, maintenance, or construction-related businesses.

· Ability to work independently while remaining highly collaborative.

From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against DBOS's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on DBOS's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    DBOS's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.