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Open nowPosted 99 days ago

Operations Senior Administrator

Equiom Group14 open roles

Where
Jersey
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Your applicationOpen nowOperations Senior AdministratorEquiom Group · Jersey

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Equiom Group's own form.

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The clock on this job

Early applications get read.

7.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.7%1 day
  2. 3.5%3 days
  3. 7.8%7 days
  4. 14.6%14 days
  5. 34.1%30 days
This job: posted 99 days ago

The posting

Summary and Overview

  • Senior Operations Administrator
  • Jersey
  • 6 Month Fixed Term Contract
  • Full Time
  • Competitive Salary & Benefits

We're looking for a highly organised and proactive Senior Operations Administator to join our Jersey office on a 6-month fixed term contract. This is a key role at the heart of the business, ensuring the smooth day-to-day running of office operations, facilities, and administrative support.

Acting as a central point of contact for colleagues and external stakeholders, you will play an important role in maintaining a professional, efficient, and well-coordinated office environment while supporting senior management and contributing to operational improvements.

Key Responsibilities

This role offers a broad and varied remit across office operations, facilities and team support:

  • Oversee the day-to-day running of office operations, ensuring a high standard of administrative and operational support
  • Manage facilities and office services, including liaising with landlords and external service providers
  • Coordinate filing, post, archiving and records management, ensuring accuracy and compliance
  • Support the preparation of reports, presentations, and board materials, including budget-related information
  • Act as a key point of contact for employees, visitors and clients, delivering a professional and welcoming experience
  • Assist with onboarding new employees, ensuring smooth integration and adherence to company processes
  • Ensure health & safety and compliance standards are adhered to, including fire evacuation procedures
  • Identify opportunities to improve processes and drive operational efficiencies
  • Support operational and business projects, working closely with senior leadership
  • Act as a key holder for the office

About You

You will be an experienced and capable operations or office professional who thrives in a fast-paced, collaborative environment.

Essential Skills & Experience

  • Proven experience in an operations, office management, or administrative role within a professional services environment
  • Strong organisational and multitasking skills with excellent attention to detail
  • Excellent communication and interpersonal skills
  • Ability to manage competing priorities and meet deadlines
  • Proactive, solutions-focused approach with a high level of accountability
  • Strong working knowledge of Microsoft Office and business systems

Desirable

  • Experience in a fiduciary, financial services, or multi-jurisdictional environment
  • Knowledge of facilities management or health & safety practices

Personal Attributes

  • Professional, approachable, and confident
  • Highly organised with a pragmatic approach to problem-solving
  • Collaborative and team-focused
  • Able to handle sensitive information with discretion and integrity
  • Resilient and calm under pressure
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