The posting
Horizon Tech is seeking a highly organized, detail-oriented, and proactive Documentation & Compliance Coordinator to support the effective management of company documentation, records, and compliance-related processes.
The role will be responsible for maintaining accurate and accessible documentation, ensuring proper version control and approval workflows, supporting audit and compliance requirements, and coordinating with cross-functional teams to ensure documentation is prepared, reviewed, and submitted on time. The ideal candidate should have strong organizational and analytical skills, excellent attention to detail, and the ability to handle confidential information in a fast-paced environment.
Key Responsibilities
- Manage the creation, organization, maintenance, and archiving of company documents and records, ensuring authorized personnel can access information when required.
- Maintain accurate document version control, including proper labeling, updating, review, approval, and revision tracking.
- Coordinate with Legal, Project Management, Finance, and other internal teams to ensure required documentation is prepared and submitted accurately and on time.
- Act as a point of coordination between internal teams and external stakeholders regarding documentation requests, submissions, and related inquiries.
- Maintain organized logs, databases, and records tracking document history, approvals, revisions, and submission status.
- Provide administrative support through document preparation, report compilation, record maintenance, and management of confidential files.
- Assist in preparing and organizing documentation required for audits, legal matters, regulatory requirements, and compliance inspections.
- Review documentation for completeness, accuracy, formatting, branding, and adherence to company standards before submission or circulation.
- Support the implementation and maintenance of document management and compliance procedures across relevant departments.
- Ensure confidential and sensitive documents are handled, stored, and shared appropriately.
- Identify documentation gaps or inconsistencies and coordinate with relevant teams to resolve them in a timely manner.
Requirements
- Bachelor's degree in Finance, Accounting, Business Administration, or a related field.
- Experience in document management, documentation coordination, records management, or administrative support.
- Basic understanding of compliance and document management practices.
- Strong attention to detail with excellent organizational and record-keeping skills.
- Strong analytical and problem-solving abilities.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities, deadlines, and documentation requirements simultaneously.
- Ability to handle confidential and sensitive information with professionalism and discretion.
- Strong coordination and collaboration skills when working with cross-functional teams.
- Proactive, self-motivated, and adaptable, with the ability to work effectively in a fast-paced environment.
Other Details
Job Type: Full-Time Location: Onsite Working Hours: 7:00 PM – 4:00 AM PKT (Daylight Saving Time) Office Location: Shaheed-e-Millat Road, off Shahrah-e-Faisal, Karachi



