Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowFirst seen 3 days ago

Office Assistant - Mail Management

InTalent Asia784 open roles

Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowOffice Assistant - Mail ManagementInTalent Asia

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on InTalent Asia's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

12.1% of postings close within 7 days. Measured by our own scanner across the market. InTalent Asia postings stay open a median of 1 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.1%7 days
  4. 19.1%14 days
  5. 35.6%30 days
  6. 52.7%60 days
This job: first seen 3 days ago

InTalent Asia median: 1 days open

The posting

WE ARE HIRING: Office Assistant, Mail Management

Location: Sri Lanka

Employment Type: Full-time

Company Industry: Telecommunication

Role Overview

We are seeking a reliable, organized, and detail-oriented Office Assistant, Mail Management to support daily mailroom operations, document handling, mail distribution, and system record maintenance within a telecommunication environment.

The selected candidate will be responsible for receiving, sorting, prioritizing, dispatching, and recording incoming and outgoing mails while ensuring urgent, legal, regulatory, and sensitive communications are handled accurately and without delay.

Key Responsibilities

Mail Receipt and Handling

  • Collect and receive daily incoming mails in an organized and timely manner.
  • Handle approximately 80 to 100 mails per day with accuracy and responsibility.
  • Ensure all received mails are checked, recorded, and routed correctly.
  • Maintain confidentiality and care when handling sensitive documents.

Sorting and Prioritization

  • Sort incoming mails according to department, urgency, and document type.
  • Identify critical communications such as TRC regulatory notices, legal letters, and LT documents.
  • Prioritize urgent and sensitive mails to ensure they are handled without delay.
  • Escalate important or time-sensitive documents to the relevant stakeholders promptly.

Mail Dispatch and Inter Office Delivery

  • Ensure urgent mails are dispatched immediately to the correct teams or stakeholders.
  • Manage inter office mail distribution to other office buildings when required.
  • Coordinate mail delivery to locations such as Akbar DBN and other assigned office premises.
  • Ensure incoming and outgoing mail movements are completed efficiently and reliably.

System Updates and Record Maintenance

  • Enter all received mails into the system for record purposes.
  • Maintain accurate mail records, dispatch logs, and delivery details.
  • Ensure records are updated on time and can be accessed when required.
  • Support proper documentation to avoid issues in regulatory, legal, or operational matters.

Operational Accuracy and Support

  • Maintain efficiency and reliability in all mailroom activities.
  • Ensure no delays or errors occur in handling legal, regulatory, or sensitive communications.
  • Support general office administration and document movement when required.
  • Follow internal procedures and maintain a professional approach in daily operations.

Candidate Profile

  • Previous experience in office assistance, mailroom operations,
  • document handling, administration, or a similar role will be an advantage.
  • Ability to handle a high volume of daily mail with accuracy.
  • Good attention to detail and strong organizational skills.
  • Basic computer literacy and ability to update records in a system. Ability to identify urgent and sensitive documents and act promptly.
  • Good communication and coordination skills.
  • Reliable, punctual, responsible, and able to work with minimum supervision.
  • Ability to maintain confidentiality when handling legal, regulatory, and official documents.
  • Professional attitude with a strong sense of responsibility.

Ready to take your career to new heights?

We're InTalent Asia, your go-to recruitment partner in Sri Lanka, and we've got an exciting opportunity for you! Our client is looking for a dynamic individual to fill the role of Office Assistant, Mail Management.

At InTalent Asia, we're not just recruiters; we're here to architect your career success. Join us in the journey of matching your skills with unparalleled opportunities.

Apply now and see how you can be the perfect fit for this exclusive position!

#InTalentAsia #CareerOpportunity #JobVacancy #OfficeAssistant #MailManagement #TelecommunicationJobs #AdministrationJobs #ElevateYourCareer

From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against InTalent Asia's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on InTalent Asia's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    InTalent Asia's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.