The posting
Job Description
Fleet Maintenance & Repair Management
- Plan, schedule, and oversee all preventive maintenance (PM) and corrective repair activities for the entire Kenya fleet in accordance with OEM specifications and company standards.
- Ensure all vehicles and equipment are maintained in a roadworthy, safe, and operationally ready condition at all times.
- Diagnose and troubleshoot mechanical, hydraulic, electrical, and pneumatic faults across a range of waste management vehicles and equipment.
- Manage the repair and refurbishment of compactor bodies, hydraulic systems, and specialist waste handling equipment.
- Maintain an accurate vehicle maintenance register and ensure service intervals are adhered to for all fleet assets.
- Coordinate with the Operations team to schedule maintenance activities with minimal disruption to waste collection routes and service delivery.
Workshop Operations & Administration
- Manage day-to-day workshop operations including work allocation, job card management, and turnaround time tracking.
- Prepare and submit regular workshop performance reports (fleet availability, downtime analysis, repair costs, PM compliance) to the Country MD.
- Maintain accurate records of all maintenance activities, repairs, parts usage, and vehicle history files.
- Develop and implement Standard Operating Procedures (SOPs) for all workshop activities.
- Monitor and control workshop expenditure in line with approved budgets and report variances promptly.
Team Leadership & Development
- Lead, supervise, and develop a team of technicians, mechanics, electricians, and support staff.
- Set clear performance targets, conduct regular appraisals, and manage disciplinary matters in liaison with HR.
- Identify skill gaps and coordinate training to upskill the workshop team in line with fleet technology developments.
- Foster a culture of accountability, safety, and continuous improvement within the workshop team.
Spare Parts & Inventory Management
- Manage spare parts inventory, ensuring adequate stock levels to support maintenance activities without excessive overstocking.
- Raise purchase requisitions for parts and consumables in accordance with procurement procedures and budget approvals.
- Evaluate suppliers and recommend approved vendors for spare parts and workshop consumables.
- Conduct regular stock counts and reconcile inventory records with the stores management system.
Health, Safety & Environmental Compliance
- Enforce strict health, safety, and environmental standards across all workshop activities in compliance with Kenyan regulations and Zoomlion Group policies.
- Conduct regular workshop safety inspections and risk assessments; implement corrective actions as required.
- Ensure all staff use appropriate personal protective equipment (PPE) and adhere to safe working practices.
- Manage the safe disposal of workshop waste (used oil, tyres, batteries, chemicals) in compliance with NEMA and environmental regulations.
- Investigate and report all workshop incidents, accidents, and near-misses in line with company HSE policy.
Fleet Compliance & Roadworthiness
- Ensure all vehicles are maintained in compliance with the National Transport and Safety Authority (NTSA) requirements and possess valid inspection certificates.
- Manage the scheduling and coordination of government vehicle inspections and third-party certifications.
- Liaise with insurance assessors in the event of vehicle accidents or damage claims.
- Monitor vehicle licensing, insurance, and compliance documentation to ensure no lapses.
Procurement & Vendor Management
- Support the procurement team in evaluating and selecting suppliers for parts, tyres, lubricants, and workshop services.
- Manage relationships with OEM dealers and authorised service centres for specialised repair work.
- Review and approve workshop-related invoices and service reports from external contractors.
Continuous Improvement
- Analyse fleet downtime, failure trends, and maintenance costs to identify root causes and implement corrective measures.
- Drive initiatives to improve fleet availability, reduce repair costs, and extend vehicle life cycles.
- Recommend and implement fleet management technology solutions (e.g., telematics, CMMS) to enhance workshop efficiency.
- Perform any other duties as assigned by the Country Managing Director. Qualifications
- Bachelor's degree or Higher National Diploma (HND) in Mechanical Engineering, Automotive Engineering, Plant Engineering, or a related technical discipline.
- A trade certificate (City & Guilds, KNEC, or equivalent) in motor vehicle mechanics, diesel mechanics, or plant maintenance is an advantage.
- Membership of a relevant professional body (e.g., Engineers Board of Kenya) is an added advantage.
- Experience
- Minimum of 7–10 years of experience in fleet or workshop management, with at least 4 years in a supervisory or management role.
- Proven experience managing a large, mixed fleet of commercial vehicles — experience with waste management vehicles, tipper trucks, or compactors is highly desirable.
- Solid background in mechanical, hydraulic, and electrical systems maintenance and troubleshooting.
- Experience operating in a high-tempo service delivery environment with strict fleet availability requirements.
- Prior experience in Kenya or East Africa is an advantage, with familiarity with NTSA regulations and local supply chains preferred.
- Technical Skills
- Strong knowledge of diesel engines, hydraulic systems, pneumatics, and vehicle electrical systems.
- Proficiency in fleet and workshop management systems (CMMS, telematics platforms, ERP-based maintenance modules).
- Ability to read and interpret OEM technical manuals, engineering drawings, and diagnostic reports.
- Computer literacy: MS Office Suite (Word, Excel, Outlook) and experience with fleet management software.
- Core Competencies
- Strong leadership and people management skills with the ability to motivate and develop a diverse technical team.
- Excellent diagnostic and problem-solving ability with a systematic approach to fault finding.
- High level of attention to detail and commitment to quality workmanship.
- Strong organisational and planning skills with the ability to manage multiple priorities under pressure.
- Sound financial acumen with experience managing workshop budgets and controlling costs.
- Commitment to health, safety, and environmental standards with a zero-compromise approach to compliance.
- Good communication skills with the ability to engage effectively with internal stakeholders, vendors, and regulatory authorities.
