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Open nowFirst seen 4 hours ago

Administrative Partner and Office Manager

Meta1,337 open roles

Pay
$86,091 – $118,310 a year
Where
Lebanon, IN
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Your applicationOpen nowAdministrative Partner and Office ManagerMeta · Lebanon, IN

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

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The clock on this job

Early applications get read.

13.5% of postings close within 7 days. Measured by our own scanner across the market. Meta postings stay open a median of 35 days.

Share of postings closed within
  1. 2.3%1 day
  2. 4.6%3 days
  3. 13.5%7 days
  4. 21.8%14 days
  5. 36.6%30 days
  6. 58.9%60 days
This job: first seen 4 hours ago

Meta median: 35 days open

The posting

Meta is seeking an experienced Administrative Partner and Office Manager to support multiple data center leaders. The person in this role will need to be a masterful problem-solver and an organizational force given heavy calendaring, meeting management, and complex travel planning. Additionally, the ideal candidate will have exceptional communication skills and will be resourceful in building relationships across the data center teams.

This position is full-time and is eligible for hybrid work (up to two days per week remote).

Responsibilities

  • Coordinate internal and external meetings for up to two leaders
  • Manage hectic and complex calendars
  • Coordinate both domestic and international travel arrangements
  • Main POC for all data center office/administrative topics (may also include local leased sites when they roll-up to a greenfield)
  • Visitor management
  • Provide operational support for the entire office to include partnering with IT, Facilities, Culinary, Microkitchen, Security, and Health and Safety teams (where these resources exist)
  • Facilitate site meetings through agenda collection, action item tracking, and note taking
  • Collaborate on arranging and structuring senior leadership visits to the site
  • Prepare expense reports and purchase requisitions
  • Organize space planning for the site
  • Organize all-hands, off-site and onsite events, including those that require XFN collaboration
  • Build cross-functional relationships between teams
  • Responsible for site specific communications and tooling
  • Be a culture carrier for the local data center, including welcoming new hires
  • Participate in the global data center admin community
  • General administrative duties

Minimum Qualifications

  • 3+ years of relevant experience providing administrative support to 1 or more executives
  • 3+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives
  • 3+ years of relevant calendar management and expense report management experience for 1 or more executives
  • Experience balancing competing priorities
  • Experience with Microsoft Office and Google Suite

Preferred Qualifications

  • BA/BS
  • Event planning experience
  • Experience collaborating with and partnering closely with other administrative professionals and key cross functional partners
  • Experience maintaining confidentiality and description in all partnerships
  • Experience in prioritizing multiple assignments quickly
  • Experience in multitasking and changing direction quickly
  • Experience developing and delivering communications to broad and diverse audiences
  • Demonstrated ability to integrate AI tools to optimize/redesign workflows and drive measurable impact (e.g., efficiency gains, quality improvements)
  • Experience adhering to and implementing responsible, ethical AI practices (e.g., risk assessment, bias mitigation, quality and accuracy reviews)
  • Demonstrated ongoing AI skill development (e.g., prompt/context engineering, agent orchestration) and staying current with emerging AI technologies

US: $86,091/year to $118,310/year + bonus + equity

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