Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowFirst seen 5 days ago

Legal Assistant

Peoplegig32 open roles

Where
Metro Manila, Philippines, Remote
Work mode
Remote
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowLegal AssistantPeoplegig · Metro Manila, Philippines, Remote

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Peoplegig's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 58.1%60 days
This job: first seen 5 days ago

The posting

Role Purpose

The Legal Administrative Assistant provides high-level administrative support to multiple lawyers in an Australian legal practice from an offshore location in the Philippines. The role focuses on administrative support rather than paralegal work, ensuring court deadlines, diaries, and stakeholder communications are managed efficiently.

This is a highly administrative, deadline-driven role requiring exceptional organisation, attention to detail, initiative, and the ability to perform under pressure.

Key Responsibilities

Administrative & File Management

· Open and maintain client files in the firms legal practice management system (Smokeball), ensuring files are complete, accurate, and consistently organised

· Prepare case agreements and manage administrative documentation

· Manage a high volume of police-related matters, including documents, videos, relevant information, handling correspondence, and scheduling appointments for clients

· Prepare and manage electronic folders for barristers, including creation of shared folders or secure drop boxes

· Ensure all documentation is correctly named, filed, and easily accessible

· Support approximately 200 clients while ensuring compliance with legal requirements

Diary & Deadline Management (Critical Function)

· Manage a shared diary for multiple lawyers

· Accurately diaries all court dates, conferences, hearings, and key deadlines

· Send timely reminders to lawyers ahead of conferences and court events to allow adequate preparation

· Monitor upcoming deadlines and proactively flag conflicts or missing information

Stakeholder Communication

· Communicate professionally with clients, police, courts, barristers, and other external stakeholders

· Send court dates, funding reminders, and other critical updates to clients

· Draft and send correspondence with a high level of discretion and attention to tone

· Handle sensitive matters and client communications professionally

General Administrative Support

· Assist lawyers with document preparation, correspondence, and matter coordination

· Support improvements to administrative processes and workflows where appropriate

· Work efficiently in back-end systems to maximise workflow and software utility

Key Skills & Experience

Essential

· Proven experience in a legal administrative or secretarial role

· Strong organisational skills with the ability to manage multiple priorities and strict deadlines

· Keen attention to detail and accuracy, particularly in diary and file management

· Strong written and verbal communication skills

· Confidence working in a fast-paced, high-pressure environment

· Ability to take initiative and work independently once trained

Preferred

· Experience supporting Australian lawyers or familiarity with the Australian legal system

· Experience in criminal law or litigation-based practices

· Prior experience using Smokeball or similar legal practice management systems

· Experience managing multiple lawyers diaries simultaneously

Personal Attributes

· Highly organised and methodical

· Proactive and solutions-focused

· Calm and reliable under pressure

· Professional, discreet, and trustworthy

· Comfortable reminding or prompting lawyers when deadlines or information are at risk

· Able to manage high volume administrative tasks confidently and independently

Performance Indicators

· Accuracy of diary management and zero missed court deadlines

· Quality and organisation of client files

· Responsiveness and professionalism in stakeholder communication

· Ability to anticipate administrative needs and reduce lawyer workload

Work Environment

This is an offshore role based in the Philippines supporting an Australian legal practice. The successful candidate must be comfortable managing competing priorities, adapting quickly to change, and maintaining high standards under time constraints.

From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against Peoplegig's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Peoplegig's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    Peoplegig's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.