The posting
Role Overview
The Client is undertaking a structured review, applicability assessment, localization, adoption, and implementation-tracking exercise for Group Policies, Standards and Guidelines (PSGs) across 17 business units. The Mid-level Project Manager will provide dedicated project management and execution support to accelerate the localization and adoption of applicable Group PSGs and transition outstanding actions to business-as-usual owners.
Engagement Details
- Engagement Type: Project-based / fixed-term consultancy support
- Contract Duration: Six (6) months
- Expected Project Period: 01 December 2026 to 31 May 2027
- Primary Delivery Location: Remote and the Client, Makati City, with attendance at other Client or Group locations when reasonably required and pre-approved
- Primary Function: Risk & Compliance / Project Management
- Project Coverage: Agreed PSG scope across 17 business units
Key Responsibilities
Project Mobilization & Planning
- Confirm the baseline inventory, priority list, detailed workplan, milestones, stakeholder map, governance cadence, document templates, and acceptance process.
- Validate the approved project scope and establish item-level assignments, owners, target dates, dependencies, and milestones.
- Maintain a structured execution approach throughout the six-month engagement and coordinate changes through the approved change-control process.
PSG Inventory & Applicability Assessment
- Maintain a controlled master inventory of PSGs included in the agreed project scope.
- Coordinate applicability validation with accountable business owners across 17 business units, including priority policies and Enterprise-wide Standards (EWS) documents.
- Document applicability decisions, supporting rationale, references, accountable owners, and current status.
Gap Assessment
- Compare applicable Group requirements against existing Client policies, standards, procedures, controls, and supporting evidence.
- Document identified gaps, rationale, risk implications, dependencies, and recommended treatment actions.
- Ensure assessment outputs are complete, consistent, and traceable to applicable Group requirements.
Localization & Adoption Support
- Support accountable business-unit owners in drafting or updating local policies, standards, procedures, guidance notes, adoption memoranda, and exception or exemption requests using approved templates.
- Coordinate with relevant Group document owners and support GAWG submissions and other required governance-routing activities.
- Follow through on governance review comments, document revisions, approvals, and rollout monitoring while ensuring business-unit owners retain responsibility for content validation and approval sponsorship.
Stakeholder & Governance Coordination
- Facilitate interviews, workshops, working sessions, review cycles, and follow-ups with business owners, subject-matter experts, Risk and Compliance, Legal, Information Technology, Human Resources, and other relevant functions.
- Drive action items and stakeholder follow-through required to keep assigned PSGs progressing through assessment, drafting, review, governance routing, and handover.
- Escalate critical blockers, confidentiality or security concerns, and risks to committed milestones within the required service level.
Project Tracking & Reporting
- Maintain a centralized tracker covering applicability decisions, document status, gaps, actions, accountable owners, target dates, dependencies, evidence, overdue items, risks, and escalation matters.
- Prepare and submit weekly project status reports and updated trackers on the agreed reporting day.
- Prepare monthly management summaries and periodic business review materials with clear visibility of progress, blockers, decisions, risks, and upcoming milestones.
- Maintain meeting minutes, action records, decision logs, and documented changes to priorities.
Quality Assurance & Records Management
- Perform completeness and consistency checks on assigned project outputs and ensure correct use of approved templates.
- Maintain version control, supporting references, decision logs, and traceability to Group requirements.
- Organize working and final approved artefacts and supporting evidence in the Customer-designated repository using approved collaboration, storage, and communication channels.
Knowledge Transfer & BAU Handover
- Develop process documentation, roles and responsibilities, training materials, handover materials, and the final transition plan.
- Conduct knowledge-transfer sessions to enable ongoing business-as-usual ownership by the Client.
- Prepare the final completion and handover report covering delivered scope, outstanding items, residual risks, ownership, target dates, escalation paths, and recommendations.
Key Deliverables
- Approved mobilization pack: validated baseline, detailed workplan, stakeholder map, governance cadence, templates, and document-control protocol.
- Controlled PSG master inventory and applicability matrix covering the agreed project scope across 17 business units.
- Completed applicability validation and documented disposition for agreed priority PSGs and EWS documents.
- Gap-assessment outputs and localized/adopted PSG artefacts for items assigned under the approved workplan, including the priority policies identified for localization or adoption.
- Consolidated action, issue, dependency, decision, and evidence tracker with accountable owners and target dates.
- Weekly project status report and updated tracker; monthly management summary and periodic business review materials.
- Stakeholder workshops, working sessions, and documented minutes or decision records as required by the workplan.
- Quality-assurance review of deliverables for completeness, consistency, traceability, and correct use of approved templates.
- Organized repository index and complete set of working and final project artefacts, subject to Client access controls.
- Business-as-usual process guide, roles and responsibilities, training materials, and knowledge-transfer sessions.
- Final completion and handover report showing delivered scope, outstanding items, residual risks, ownership, target dates, and recommendations.
Key Performance Expectations
- Submit the detailed workplan within five (5) business days from project commencement, unless otherwise agreed.
- Assess 100% of items assigned in the approved workplan, with rationale and supporting references documented.
- Ensure 100% of assigned project items have owners and agreed milestones.
- Submit draft PSG artefacts according to approved milestones and within ten (10) business days after receipt of complete inputs, unless a different complexity-based timeline is agreed.
- Achieve at least 95% on-time submission of assigned assessment and documentation outputs and use approved templates and version control for all relevant deliverables.
- Address consolidated customer comments within five (5) business days, or within an agreed revised period for material changes.
- Submit 100% of required weekly status reports and monthly management summaries on time and keep status data complete and current.
- Escalate critical blockers, confidentiality or security concerns, and risks to committed milestones within one (1) business day of identification.
- Update the project tracker before each weekly review and record meeting minutes and decisions within two (2) business days.
- Target at least 90% of prioritized items routed for governance review by project closure, subject to documented dependencies.
- Complete the repository, process guide, knowledge transfer, and final handover pack within the final five (5) business days of the engagement.
- Ensure all residual actions are assigned to business-as-usual owners with target dates and escalation paths at handover.
Candidate Profile
- Mid-level project management experience supporting structured, cross-functional initiatives.
- Strong capability in workplan development, milestone tracking, dependency management, issue escalation, stakeholder coordination, and status reporting.
- Strong documentation and business-writing skills, with the ability to produce decision-ready and auditable project materials.
- Ability to facilitate workshops, working sessions, review cycles, and governance follow-ups across multiple business functions.
- Strong analytical and organizational skills, with high attention to detail in maintaining inventories, trackers, evidence, decision logs, and version-controlled documentation.
- Ability to manage confidential information and comply with information-security, data-privacy, and Customer-mandated requirements.
- Experience in risk, compliance, governance, policy management, audit, healthcare, insurance, financial services, or another regulated environment is advantageous.
