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Open nowPosted 2 days ago

Accounts Payable Assistant

Restaurant Supply7 open roles

Where
Metro Manila, Philippines
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Your applicationOpen nowAccounts Payable AssistantRestaurant Supply · Metro Manila, Philippines

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Restaurant Supply's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

11.8% of postings close within 7 days. Measured by our own scanner across the market. Restaurant Supply postings stay open a median of 11 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.4%3 days
  3. 11.8%7 days
  4. 18.5%14 days
  5. 35.5%30 days
  6. 45.1%60 days
This job: posted 2 days ago

Restaurant Supply median: 11 days open

The posting

Accounts Payable Assistant

Location: Philippines - Fully Remote Employment Type: Full-Time

About the Role

We are seeking a detail-oriented and organized Accounts Payable Assistant to support our finance team in managing high-volume invoice processing, vendor communications, statement reconciliation, and payment preparation. The ideal candidate can manage competing priorities, resolve discrepancies promptly, and maintain accurate financial records while meeting time-sensitive deadlines.

Key Responsibilities

  • Accounts Payable Inbox Management: Monitor and organize the AP email inbox, respond to inquiries, and route requests to the appropriate team members.
  • Invoice Processing: Enter, review, and verify vendor invoices for accuracy, completeness, proper coding, and supporting documentation.
  • Payment Run Support: Assist with Tuesday and Friday payment runs by reviewing outstanding invoices, verifying due dates, identifying applicable discounts, and ensuring eligible invoices are selected for payment.
  • Vendor Statement Reconciliation: Request and review monthly vendor statements, compare them against internal records, and investigate outstanding balances or discrepancies.
  • Discrepancy Resolution: Investigate differences between purchase orders, vendor invoices, and statements, coordinating with vendors and internal teams to resolve issues.
  • Vendor Communication: Respond professionally and accurately to vendor inquiries regarding invoices, payment status, and account discrepancies.
  • Cross-Functional Coordination: Communicate regularly with AP associates and sales team members to ensure timely follow-ups and accurate information sharing.
  • Documentation and Recordkeeping: Maintain organized, accurate, and up-to-date accounts payable records.

Qualifications

  • 1-2 years of experience in accounts payable, invoice processing, or a related finance or accounting role.
  • Strong attention to detail and demonstrated accuracy in high-volume data entry or transaction processing.
  • Ability to manage multiple priorities and meet strict deadlines in a fast-paced environment.
  • Strong written and verbal communication skills for handling vendor and internal inquiries.
  • Basic understanding of invoice matching, payment terms, due dates, and discrepancy resolution.
  • Proficiency in Microsoft Office, particularly Excel and Outlook.
  • Ability to learn accounting systems and internal procedures quickly.
  • Reliable internet connection and a suitable home office setup for remote work.

Preferred Qualifications

  • Experience using NetSuite or another ERP or accounting system.
  • Experience reconciling vendor statements and investigating invoice discrepancies.
  • Familiarity with purchase orders, payment terms, early payment discounts, and payment runs.
  • Associate's or bachelor's degree in Accounting, Finance, or a related field.

What Success Looks Like

  • Accurate and timely invoice entry with consistently low error rates.
  • Vendor statements and invoice discrepancies are followed up on and resolved promptly.
  • Payment runs include the appropriate invoices based on due dates and applicable discounts.
  • Vendor and internal inquiries receive clear, timely, and accurate responses.
  • AP records remain organized, and deadlines are consistently met.

If you are organized, detail-oriented, collaborative, and comfortable working with high volumes of financial transactions, we encourage you to apply.

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  1. A CV for this posting

    Written against Restaurant Supply's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Restaurant Supply's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    Restaurant Supply's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

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