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Open nowFirst seen 13 minutes ago

Tender Administrator

surtech4 open roles

Where
Johannesburg, South Africa
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Your applicationOpen nowTender Administratorsurtech · Johannesburg, South Africa

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on surtech's own form.

The reply lands in your private mailbox

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The clock on this job

Early applications get read.

13.4% of postings close within 7 days. Measured by our own scanner across the market. surtech postings stay open a median of 14 days.

Share of postings closed within
  1. 2.2%1 day
  2. 4.6%3 days
  3. 13.4%7 days
  4. 21.6%14 days
  5. 36.2%30 days
  6. 59.0%60 days
This job: first seen 13 minutes ago

surtech median: 14 days open

The posting

Role Overview

We sell a global leading GRC SaaS solution which empowers more than 1 million users globally.

As a Tender Administrator with a high attention to detail and love for administration you will become a trusted asset to the team. You will play a crucial role in assisting with office administration and the bidding process for technology-related projects; assisting in the qualification of all tenders, completion, and compilation of tender documents. Achieve customer satisfaction by ensuring all duties are performed quickly and accurately.

Reporting to: Tender Office Manager

Reason for vacancy: Team expansion

Management level of role: This is not a management role.

Working environment & travel: Exceptionally busy, team-orientated environment. Drivers license and own transport is essential. Ability to travel country wide.

Working hours: 07h30 – 16h00 or 08h00 to 16h30 or 08h30 to 17h00 (Hybrid)

Key Responsibilities

  • Accuracy, correctness, 100% spot on, all the time
  • Always ready to assist all members of the team
  • Understand and use the CRM like your life depends on it.
  • Attend to any client / internal queries and provide feedback within a stipulated period.
  • Monitor bid advertisements to identify relevant opportunities.
  • Handling general queries, escalating issues when necessary.
  • Completion and compilation of tender documents.
  • Organize and maintain bid records.
  • Updating of company documents and company registrations on various platforms.
  • Ensure that internal teams adhere to timelines for their tender responses.
  • Ensure proper maintenance of office facilities and equipment.
  • Attend tender briefing meetings.
  • Ensuring relevant arrangements are made for delivering the tenders timeously.
  • Administer and manage the Sales CRM Environment.
  • Assist with all sales admin queries

Operational

  • Research potential tender adverts.
  • Responsible for the bidding process and preparing bid templates.
  • Adhere to bid response guidelines.
  • Ensure tenders are clearly read and that functional requirements are fully met.
  • Creating documents to ensure tenders are 100% compliant e.g) drafting of documents, CV's and references to meet functional requirements.
  • Provide analysis and recommendations for bid decisions/ vetting.
  • Call and email potential clients to seek clarity on unclear tender information.
  • Maintain an accurate filing system (SharePoint) with specific reference to supplier and tender documentation.
  • Attend to general office/ administrative requirements.
  • Preparing the files and documentation for tenders.
  • Printing of tenders for physical submissions and adhere to file count required.
  • Ensure that tender submissions are completed on time and make required arrangements for the tender to reach the client before the closing time.
  • Attend briefing sessions.
  • Complete required documentation/supplier forms for clients.
  • Maintain company database (SharePoint) historic tender file submission documents and supporting evidence provided.
  • Create and foster relationships with internal clients to ensure compliant bids are submitted.
  • Compile tenders using Adobe.
  • Chair tender discussion meetings for every tender allocated.
  • Assist with all sales admin requests and enquiries.

Required Experience

  • Experience in Administration and sending Tenders
  • Good PC literacy and experience with a CRM system
  • Experience in sales administration will be an advantage
  • MS Office
  • Zoho (an advantage)
  • Matric certificate
  • A commerce degree would be preferable

Behavioural Skills & Soft Competencies

  • Strong multi-tasking skills is a must to ensure various duties are performed accurately and on time
  • Some mild compulsive behaviour would be an advantage
  • Excellent/Unparalleled/Incredible/Outstanding/Relentless attention to detail
  • System and process oriented
  • Team Player
  • Great personality and sense of humour
  • Critical analytical thinking: using logic and reasoning to identify the urgency of certain tasks
  • Time management: ability to prioritize tasks, deliver quality work under pressure and manage their own time
  • Writing: ability to effectively communicate with external clients and internal team members
  • Self-starter with a positive outlook
  • Tenacious and friendly
  • Able to work well within a team environment
  • Adaptable and flexible, with an eagerness to learn and develop oneself
  • Dynamic: full of energy and has a sense of purpose
  • Must be a mature personality (EQ)
  • Über Fun
  • Possible been accused of having OCD in the past
  • Believes that Star Wars is more than just a movie.
  • Can name more than three Star Wars characters

We are committed to employing based solely on MERIT, irrelevant of gender, religion, or race

Interested parties can apply via our website:

https://www.careers-page.com/surtech Please note that if you have not been contacted within one week then your application was unsuccessful.

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