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Open nowFirst seen 33 hours ago

Office Administrator

teambuilderrecruiting/45.00350 open roles

Pay
$25 – $28 an hour
Where
Lititz, PA
Work mode
On site
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Your applicationOpen nowOffice Administratorteambuilderrecruiting/45.003 · Lititz, PA

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The clock on this job

Early applications get read.

12.8% of postings close within 7 days. Measured by our own scanner across the market. teambuilderrecruiting/45.003 postings stay open a median of 6 days.

Share of postings closed within
  1. 2.2%1 day
  2. 4.5%3 days
  3. 12.8%7 days
  4. 20.6%14 days
  5. 35.6%30 days
  6. 58.4%60 days
This job: first seen 33 hours ago

teambuilderrecruiting/45.003 median: 6 days open

The posting

Office Administrator

Lititz, PA

Take ownership of daily office operations by bringing structure, efficiency, and follow-through to a growing business where your organizational skills keep projects moving and everything running smoothly.

Why You'll Love Working with Us

  • Make It Your Own: Take ownership of daily office activities and help create efficient processes that make a lasting difference.
  • Room to Grow: Build your skills and take on greater responsibility, with the potential to advance into an Office Manager role.
  • Independence & Trust: Enjoy the freedom to manage your work, make decisions, and keep things moving without constant oversight.
  • Close-Knit Team: Work alongside a small, supportive team that values honest work, quality craftsmanship, and strong relationships.
  • Variety in Your Day: Support two growing businesses with a mix of office administration, bookkeeping, and project coordination responsibilities.

About Us Olde Mill Lighting and Zeiset Electric are two businesses under shared ownership, united by a commitment to quality work, integrity, and strong relationships. Olde Mill Lighting creates custom, handcrafted brass and copper lighting fixtures for historic homes, custom residences, churches, and restoration projects nationwide. Zeiset Electric provides electrical contracting services for commercial and industrial construction, residential and commercial renovations, generator installations, lighting upgrades, and automation systems. Across both businesses, our teams take pride in skilled workmanship, honest service, and building lasting customer relationships. We offer a supportive work environment where every team member contributes to our continued growth and success.

What You'll Do as an Office Administrator

  • Complete daily office operations, keeping administrative tasks, records, and workflows organized and running smoothly.
  • Prepare customer invoices, track payments, assist with accounts receivable, and handle basic bookkeeping.
  • Support electrical contracting projects and custom lighting orders, tracking schedules, deadlines, estimates, and approved quotes.
  • Monitor project progress and follow up on outstanding tasks, materials, paperwork, and customer requests.
  • Communicate with customers, vendors, employees, and the owner to keep everyone informed and address potential delays or unresolved issues.
  • Maintain accurate customer files, credit applications, project records, purchase information, and company documents.
  • Use QuickBooks and project management software to track job information, support bookkeeping, and keep project details up to date.
  • Improve office procedures and organizational systems to increase efficiency and support the continued growth of both businesses.

Our Ideal Office Administrator

  • Experienced: At least 3 years of experience in office administration, project coordination, bookkeeping, or a similar role. Experience in electrical contracting, construction, manufacturing, or a related industry preferred.
  • Organized & Detail-Oriented: Keep multiple projects, deadlines, and administrative responsibilities on track without overlooking important details.
  • Proactive & Independent: Take initiative, anticipate needs, solve problems, and confidently manage your responsibilities with minimal supervision.
  • Dependable & Resourceful: Follow through on commitments, adapt to changing priorities, and find practical solutions to everyday challenges.
  • Tech-Savvy Communicator: Use computers, email, and office software confidently while communicating professionally with customers, vendors, and coworkers; QuickBooks and project management software experience is a plus.
  • Values-Driven Team Player: Appreciates honest work, quality craftsmanship, strong relationships, and contributing to a small, supportive team.

What We Offer Our Office Administrator

  • $25-$28/hour, DOE
  • Weekly Pay
  • Two Weeks Paid Time Off after 1st year
  • Paid Holidays
  • Employee Training & Development
  • Company Christmas Party
  • Quarterly Team Breakfasts
  • Company Vehicle for Work-Related Travel, When Needed
  • Flexible Start & End Times

To Apply

Experienced Office Administrators, Administrative Coordinators, Project Coordinators, and Bookkeeping Professionals seeking a hands-on role with opportunities for growth are encouraged to explore this position with Olde Mill Lighting/Zeiset Electric in Lititz, PA. Join a close-knit team where your organizational skills, initiative, and commitment to excellence will make a meaningful difference.

By submitting this application, you agree to receive recurring informational text messages (e.g., appointment alerts) that may be automated to the mobile number used at opt-in from Team Builder Recruiting, LLC. Msg frequency may vary. Msg & data rates may apply. Reply HELP for help and STOP to cancel. See Terms and Conditions & Privacy Policy.

Requirements

  • At least 3 years of experience in office administration, project coordination, or bookkeeping
  • Experience in electrical contracting, construction, manufacturing, or a related industry preferred
  • QuickBooks and project management software experience is a plus
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