The posting
Job Description
Keep opportunities moving. Bring structure, organisation and control to every pursuit.
At Fedcap, we're looking for a highly organised Bid & Pursuit Coordinator to support our Opportunity Management team. You'll play a vital role in keeping bids and pursuits on track by coordinating activities, managing documentation, maintaining governance records and ensuring deadlines are met.
Working closely with Bid Managers and key stakeholders, you'll help create the structure and controls that enable high-quality submissions and successful outcomes. If you're someone who thrives on organisation, enjoys working with multiple stakeholders and takes pride in keeping things running smoothly, we'd love to hear from you.
Salary: £34,039-£38,000 Location: We welcome applications from candidates located within a reasonable commuting distance of our UK offices. Hours: 37.5 hours per week Travel: Occasional travel may be required
What you'll be doing
You'll be responsible for providing coordination and administrative support across a portfolio of opportunities, including:
- Coordinating pursuit plans, schedules, meetings and key milestones.
- Supporting Bid Managers with day-to-day administration and pursuit activities.
- Maintaining governance records, action logs and review documentation.
- Tracking deadlines, actions and dependencies, ensuring stakeholders remain informed and on schedule.
- Managing document control, version management and filing structures.
- Coordinating compliance documentation, evidence collection and approval records.
- Producing status updates, reports and management information to support effective decision-making.
- Maintaining templates, guidance materials and shared knowledge resources.
- Supporting continuous improvement by helping streamline processes and improve ways of working.
What we're looking for
We're looking for someone who is organised, detail-focused and able to manage multiple priorities in a fast-paced environment. You'll have:
- A commitment to our values of Kindness, Respect, Integrity and Innovation.
- Experience in administration, project support, bid coordination or business support.
- Excellent organisational skills with strong attention to detail.
- Experience maintaining schedules, trackers, records and controlled documentation.
- Confidence coordinating meetings, actions and multiple contributors.
- Strong Microsoft Office skills and experience working with shared document systems.
- Excellent written and verbal communication skills.
- The ability to manage competing priorities and work to fixed deadlines.
- A commitment to our values of Kindness, Respect, Integrity and Innovation.
It would be great if you also have:
- Experience within bids, procurement, business development or commissioned services.
- Knowledge of governance, stage-gate processes or tender compliance.
- Experience using CRM, project management, bid management or document control systems.
- A qualification in business administration or project coordination.
About Fedcap
In the UK, Fedcap is a not-for-profit organisation committed to improving peoples mobility. We support people to find work and access better health, education and learning opportunities. Working across our four integrated practice areas – education, workforce development, health, and economic development – we deliver research-based solutions that remove barriers and open doors to economic mobility and wellbeing for individuals and communities.
We’re part of The Fedcap Group which serves more than 332,000 people each year through a network of not-for-profit affiliates in the US, UK, Canada and Australia.
What We Offer
We’re a mission-led organisation with social value at our core. We’ve been trusted for nearly a century to help people improve their economic wellbeing. We’re a Disability Confident Leader and proud to reflect the communities we serve.
- You’ll make a real impact: Every success story you help write will be felt in homes, workplaces, and communities across the county.
- You’ll grow: With access to training, reflective practice, and a national network of likeminded colleagues.
- You’ll be supported: We believe in team working, wellbeing check-ins, and manageable caseloads.
- You’ll be part of something bigger: From mental health awareness to inclusive recruitment and sustainable employment, your work contributes to broader change.
Equity, Diversity and Inclusion
We’re committed to creating a workplace where everyone is treated fairly, feels they belong, and can do their best work. We welcome applications from people of all backgrounds, identities and communities, and we value the different perspectives and lived experiences they bring. We do not discriminate on the basis of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation.
- Fedcap Employment is a Disability Confident Leader employer. We will consider reasonable adjustments throughout the recruitment process and, where required, in the workplace. We will not exclude a candidate with a disability unless they are unable to carry out a duty that is intrinsic to the role, after reasonable adjustments have been considered.
- We are positive about employing veterans, serving personnel, and spouses/partners and family members, as part of our commitment to the principles of the Armed Forces Covenant.
- As a Ban the Box employer, we assess applicants on their skills and potential. We do not ask about criminal convictions at the initial application stage, and any relevant information is considered fairly and in line with the role.
If you need any adjustments to apply for this role or to take part in the recruitment process, please let us know. We’re committed to making our recruitment process fair, accessible and inclusive for everyone.
Benefits
At Fedcap, we offer a comprehensive and rewarding benefits package designed to support your wellbeing and personal development. Some of our benefits include:
- 33 days’ annual leave (including bank holidays) with the option to buy or sell additional days.
- £500 annual benefits scheme to spend at over 900 retailers.
- Cycle to Work scheme open all year round.
- Pension scheme with up to 5% employer match.
- Free life assurance worth 4x your salary.
- Health & wellbeing support, including access to our 24/7 Employee Assistance Programme for you and your family.
- Digital gym, mindfulness resources, virtual GP and more.
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