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Open nowFirst seen 3 days ago

HR Admin Specialist

TransilvaniaHR39 open roles

Where
Bucharest, Romania
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Your applicationOpen nowHR Admin SpecialistTransilvaniaHR · Bucharest, Romania

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on TransilvaniaHR's own form.

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 57.8%60 days
This job: first seen 3 days ago

The posting

The Personnel Administration Specialist ensures the proper management of HR documents and processes, in compliance with labor legislation and organizational needs.

Responsibilities:

  • Drafting, modifying, suspending, and terminating individual employment contracts;
  • Preparing addenda and related decisions;
  • Preparing and verifying employment documents;
  • Continuously updating personnel files and the internal database (both electronically and physically: scanning, archiving, contract modifications, contract terminations);
  • Time management – collecting and verifying attendance records, managing work shifts, and coordinating leaves/replacements in critical production areas;
  • Payroll support – transmitting data to payroll and verifying salary statements;
  • Preparing and submitting Revisal;
  • Maintaining correspondence with labor authorities (Labor Inspectorate, Pension House, Tax Authority, and other relevant institutions);
  • Implementing internal HR procedures and providing support for annual evaluations, disciplinary processes, and leave management;
  • Consolidating HR indicators (absenteeism, turnover, organizational structure) and preparing periodic reports for management (personnel, salaries);
  • Ensuring compliance with HSE (Health, Safety, and Environment) regulations;
  • Disciplinary procedure coordination – initiating cases, organizing the investigation committee, managing hearings, and ensuring compliance with the legal framework;
  • Documentation and record-keeping – drafting and archiving all relevant documents (files, reports, sanction/classification decisions, internal notes) and maintaining accurate records.

Requirements:

  • University degree (preferably in economics, law, or human resources);
  • 2–4 years of experience in a similar role (HR admin/personnel administration);
  • Strong knowledge of labor legislation and employment relations;
  • Experience with Revisal and related platforms;
  • Advanced MS Office skills (Excel, Word, PowerPoint, Outlook);
  • Strong communication and interpersonal skills for working with employees and institutions;
  • Attention to detail, confidentiality, and accuracy;
  • Strong organizational, analytical, and problem-solving skills.
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