The posting
Job Description
Position Summary: Provide high-level administrative support to Executive while exercising considerable judgment and initiative in performance of job responsibilities. Acts as custodian of SVP & General Manager's documents and executes administrative functions determined by or in conjunction with the SVP & General Manager and the Executive Management Team The Executive Administrative Assistant II must possess strong organizational and communication skills, the ability to handle multiple tasks, prioritize effectively, and maintain confidentiality at all times, Collaborating With Other administrative assistants and various departments on cross-functional projects is also a key aspect Of this role. The ideal candidate for this position is proactive, adaptable, and capable of providing efficient and reliable support.
Main Duties & Responsibilities:
- Act as the primary point of contact for all internal and external communications, including phone calls, emails, and meetings.
- Manage and maintain executive schedules, coordinating appointments and travel arrangements.
- Prepare reports, presentations, and other documents as requested by executives. Organize meetings and events, including creating agendas, sending invitations, and arranging logistics.
- Take minutes during meetings and distribute to attendees as needed.
- Manage and prioritize incoming correspondence and requests, ensuring timely responses.
- Work closely with other administrative assistants to ensure seamless support for executives.
- Maintain confidential records and files for executives.
- Track and reconcile expenses, managing budgets and invoices.
- Assist with hiring and onboarding processes for new team members.
- Conduct research and compile information for special projects as needed.
- Act as a liaison between executives and staff. communicating important updates and information to both parties.
- Participate In executive meetings. providing input and feedback as needed.
- Collaborate with other departments on cross-functional projects and initiatives.
- Provide general administrative support to executives and other team members as needed.
- Performs other reasonable duties as requested by management.
- The Company operates a twenty-four (24), hour, seven (7) days a week business. Therefore, it may be necessary to change the accustomed shifts, at times, as the business demands.
Required Qualifications:
- Minimum of 3 years in an executive administrative position
- Certificate in administrative studies
- Strong dictation Skills required
- Advanced administrative skills
- Advanced Microsoft Office experience with Excel and PowerPoint a plus
- Top notch interpersonal and teamwork skills
- Excellent oral and written communicator
- Strong adaptability, dependability and resourcefulness
- Strong problem-solver with excellent judgment skills
- Ability to work on multiple projects and meet multiple deadlines; coordinate and prioritize workload at a fast-paced
- Strong planning and organizational skills
- Highly confidential in dealing with documents and information of a sensitive nature
- Self-starter and self-motivator with the ability to work independently and under minimal supervision
Why Join Atlantis?
Join a world-class team where exceptional service, professional growth, and exciting career opportunities come together. At Atlantis, you'll work in a dynamic environment that values teamwork, excellence, and creating unforgettable experiences.
