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Open nowFirst seen 32 hours ago

Executive Administrator (EGGS)

Rippedboxstation421 open roles

Where
Manila, Metro Manila, Philippines, Remote
Work mode
Remote
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Your applicationOpen nowExecutive Administrator (EGGS)Rippedboxstation · Manila, Metro Manila, Philippines, Remote

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Rippedboxstation's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

11.9% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.4%3 days
  3. 11.9%7 days
  4. 18.6%14 days
  5. 35.6%30 days
  6. 45.1%60 days
This job: first seen 32 hours ago

The posting

Position: Executive Administrator

Number of hours: 40 Hrs/week

Tasks required:

Scheduling and Calendar Management:

  • Review incoming emails daily, flag urgent items and draft CEO responses for approval.
  • Route and delegate emails with clear instructions and timelines.
  • Maintain and update CEO calendar; eliminate conflicts and circulate confirmed invites.
  • Prepare meeting agendas, briefing packs and track follow-ups/action items.

Travel Coordination:

  • Research and book flights, hotels, visas and local transport; compare quotes and confirm bookings.
  • Prepare full trip itineraries and conference briefing packs.
  • Coordinate event participation, registration, passes and marketing collateral (cards, bags, pens).

Budgeting & Financial Analysis:

  • Manage GCPW user provisioning, device policies, credential syncs, BitLocker keys and login troubleshooting.
  • Maintain change logs, manage password/device inventories and perform offboarding data migration/backups.
  • Set up email routing for leave/operations and provide first-line technical support to the team.

IT & Systems Administration:

  • Ensure compliance with financial regulations and company policies.
  • Assist in internal and external audits by preparing necessary documentation.
  • Maintain confidentiality of financial and business information.

Marketing & Brand:

  • Maintain and update LinkedIn/company profiles; post CEO-approved achievements.
  • Liaise with design/video vendors; review creatives; create quick assets in Canva/Napkin.
  • Prepare company/leadership profiles and coordinate event marketing collateral.

People & HR Support:

  • Shortlist and schedule interviews; manage candidate communications.
  • Plan team engagement activities and maintain vendor lists.
  • Listen to team concerns, triage escalations and coordinate with HR/department heads.

Legal & Contracts:

  • Review operational agreements for compliance and risk exposure.
  • Draft simple contracts from templates and manage a contract template library.
  • Escalate complex matters to legal counsel with concise summaries.

Operations & Admin:

  • Coordinate liability insurance and permit renewals (e.g., RTA advertising permit).
  • Build and maintain JotForm automations, SOPs and quick-reference guides.
  • Translate management objectives into clear deliverables for back-office teams and act as escalation point.

CEO Support & Confidentiality:

  • Anticipate CEO needs; act as first point of contact when CEO is unavailable.
  • Screen and summarize incoming information; escalate only what requires CEO attention.
  • Handle sensitive documents and conversations with absolute discretion.

Preferred Qualifications:

  • Graduate specialized in Ms office, Calendar Management, Organization and Multitasking software, applications etc. having knowledge of all admin. activities.

Requirements:

  • Female Candidate between 35-40 years age
  • Excellent Communication Skills
  • Excellent Follow-up Skills
  • Polite and balanced temperament
  • Tech Savvy - aware about various tools available for increased productivity
  • Time-management skills
  • Attention to detail
  • Organization skills
  • Ability to multitask and prioritize tasks
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