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Open nowFirst seen 34 hours ago

Executive Assistant

Rippedboxstation421 open roles

Where
Metro Manila, Philippines
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Your applicationOpen nowExecutive AssistantRippedboxstation · Metro Manila, Philippines

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Rippedboxstation's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

11.9% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.4%3 days
  3. 11.9%7 days
  4. 18.6%14 days
  5. 35.6%30 days
  6. 45.1%60 days
This job: first seen 34 hours ago

The posting

  • JOB CODE: BT - 07032026- FTEA
  • 40 hours/week
  • Time Zone: Australia (AEST) Time Zone

Key Responsibilities

  • Provide full-time executive assistance support to the company directors.
  • Manage and organize the directors' emails, including monitoring inboxes, sorting messages, flagging urgent concerns, and ensuring timely responses and follow-ups.
  • Attend meetings and accurately capture key discussion points, decisions, and action items.
  • Enter, update, and manage action items in the company's operating system, Smartsheet.
  • Follow up with assigned team members to ensure action items are completed within the required timeline.
  • Prepare and send clear meeting notes and summaries after meetings.
  • Coordinate communication between the directors and internal team members.
  • Assist with reminders, scheduling support, and task tracking as needed.
  • Maintain confidentiality when handling sensitive business and executive information.
  • Perform other administrative and coordination tasks as required.

Qualifications

  • Previous experience as an Executive Assistant, Virtual Assistant, Administrative Assistant, or similar role.
  • Strong email management and written communication skills.
  • Excellent organizational skills and attention to detail.
  • Ability to take clear and accurate meeting notes.
  • Strong follow-up skills and ability to monitor pending action items.
  • Experience using Smartsheet or similar project/task management tools is an advantage.
  • Proactive, reliable, and able to work with minimal supervision.
  • Good time management skills and ability to handle multiple priorities.
  • Professional attitude when communicating with directors, team members, and stakeholders.
  • Comfortable working in a fast-paced environment.
  • Willing to work during holidays when required, schedule to be determined.
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    The review screen in CV Rocket: how each CV was read, round by round.

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    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

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