The posting
Position: Executive Assistant Number of hours: 20 hours/week Schedule: PDT
Tasks required:
- Create and manage various documents, including newsletters, reports, write-ups, and other content.Storing the content in the appropriate Bubbl folder.
- Create Bubbl listings as required, with top copy writing and including finding properties and calculating pricing based on Bubbl’s pricing calculator.
- Write compelling content for newsletters, social media, and other marketing material in the Bubbl brand voice and in coherence with Bubbls’ brand strategy and messaging pillars.
- Assist and manage client requests, ensuring efficient communication and task completion using slack and email
- Proactively manage and anticipate the needs of the team and clients using Slack, email and whatsapp if needed
- Manage social media accounts including setting up posting if needed and monitoring and commenting on engaged users as needed. (basic experience required) .
- Provide typical EA support such as calendar management, meeting coordination, and task tracking.
- Ensure all tasks and projects are completed on time by prioritizing daily responsibilities.
- Handle emails, messages, and other communications in a timely and professional manner.
- Manage Bubbl’s affiliate program platform Impact- making recommendations on partners.
- Utilize tools like Asana to track progress on ongoing projects, ensuring that deadlines are met.
- Research as needed for content creation, business development, or specific client projects.
- Assist with organizing team meetings, preparing agendas, taking notes, following up on action items, and managing the team following up on action items
- Prepare reports and presentations for the team and clients as needed.
- Setting up the email marketing in the platforms like Brevo, and Apollo, and writing marketing emails like newsletters
- Other tasks as assigned
Requirements:
- Proven experience as an Executive Assistant or in a similar administrative role.
- Strong organizational and communication skills.
- Ability to manage multiple tasks simultaneously.
- Experience with social media management, copywriting, and client interactions.
- A portfolio showcasing writing samples (newsletters, write-ups, etc.).
- Ability to adapt quickly to changing instructions and needs.
- Availability to work on holidays (TBD).
- Strong copywriting skills in the Bubbl brand voice that has been provided to you are a non-negotiable requirement.
- A background in marketing is a plus but not required.
- Tools Required: Slack, Asana, Impact.io, Google Docs, Impact
- University educated or student.
