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Open nowFirst seen 4 days ago

Executive Assistant (CF- 092625 - PTEA)

Rippedboxstation421 open roles

Where
Manila, Metro Manila, Philippines, Remote
Work mode
Remote
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Your applicationOpen nowExecutive Assistant (CF- 092625 - PTEA)Rippedboxstation · Manila, Metro Manila, Philippines, Remote

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Rippedboxstation's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 57.8%60 days
This job: first seen 4 days ago

The posting

Position: Executive Assistant

Number of hours: 20 hours/week Schedule: Canada Time Zone

Key Responsibilities

  • Manage executives’ calendars, emails, and contacts to ensure efficient scheduling, prioritization, and communication flow.
  • Oversee and track engineering project tasks, including managing timelines, invoicing processes, and disbursement tracking.
  • Compose and edit professional correspondence, presentations, reports, and other documentation using appropriate business language.
  • Streamline internal platforms, tools, and workflows to improve operational efficiency.
  • Assist in preparing and formatting proposals, slide decks, and briefing materials for internal and external stakeholders.
  • Maintain well-organized and accurate documentation across systems and platforms.
  • Coordinate with cross-functional teams, vendors, and external stakeholders to ensure alignment and timely delivery of project milestones.
  • Manage and maintain systems such as Notion and Office365 for task tracking, documentation, and communication.

Requirements:

  • Proven experience as an Executive Assistant, Administrative Assistant, or in a similar support role.
  • Proficient in Notion and Office365 (Outlook, Word, Excel, PowerPoint, Teams).
  • Familiarity with engineering or other professional consulting services, projects or firms is a PLUS.
  • Previous experience with membership based or educational services a PLUS
  • Strong organizational and time-management skills with a meticulous attention to detail.
  • Excellent written and verbal communication skills; professional and polished demeanor.
  • Ability to work independently, take initiative, and anticipate executive needs.
  • Strong understanding of corporate operations and internal workflows.
  • High level of discretion and integrity when handling confidential information.
  • Comfortable taking meeting minutes and producing clear summaries Self-motivated, dependable, and tech-savvy.
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  1. A CV for this posting

    Written against Rippedboxstation's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Rippedboxstation's form

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    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

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  5. Reply with AI

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    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
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3×

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  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

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