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Open nowFirst seen 3 days ago

Executive Assistant (FD - 09292025 - PTEA)

Rippedboxstation421 open roles

Where
Manila, Metro Manila, Philippines, Remote
Work mode
Remote
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Your applicationOpen nowExecutive Assistant (FD - 09292025 - PTEA)Rippedboxstation · Manila, Metro Manila, Philippines, Remote

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Rippedboxstation's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

12.1% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.1%7 days
  4. 19.1%14 days
  5. 35.6%30 days
  6. 52.7%60 days
This job: first seen 3 days ago

The posting

Position: Executive Assistant

Number of hours: 20 hours/week Schedule: New Jersey Timezone (EST), between 9AM-5PM

Key Responsibilities

  • Maintain and update the company newsletter to ensure timely and engaging communication.
  • Provide comprehensive administrative support, including organizing documents and workflows through Google Workspace (Docs, Drive) and managing transactions in bill.com.
  • Support HR functions by updating manuals, organizing employee records, onboarding new hires, maintaining SOPs, and assisting with payroll by processing invoices in QuickBooks.
  • Perform basic website updates using Webflow to ensure accurate and up-to-date content.
  • Manage and coordinate the CEO’s calendar, events, and schedules, ensuring efficiency and accuracy.
  • Post and schedule content on social media platforms (graphics provided).
  • Continuously identify and implement process improvements to enhance efficiency, automation, and seamless operations.
  • Collaborate with cross-functional teams to provide timely support aligned with organizational goals.

Qualifications

  • Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
  • Exceptional organizational and time-management skills, with the ability to handle multiple priorities under pressure.
  • Proficiency in Google Workspace (Docs, Drive), with working knowledge of bill.com and Mailchimp is a plus.
  • Hands-on experience with QuickBooks for invoice and payroll support.
  • Familiarity with Webflow for simple website edits (preferred).
  • Strong background in HR administration, including onboarding, updating SOPs, and maintaining employee files.
  • Excellent written and verbal communication skills.
  • Proactive, detail-oriented, adaptable, and eager to learn.
  • Experience or familiarity with non-profit organizations is a plus.
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  1. A CV for this posting

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  2. 25 readers review it

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    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Rippedboxstation's form

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    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

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    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
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