The posting
Position: Payroll Specialist
Number of hours: 20 hours per week
Schedule: PH Time zone
Key Responsibilities
- Process and manage payroll accurately and on schedule for RBS employees and contractors.
- Review timesheets, attendance records, and payroll inputs for accuracy before processing.
- Prepare payroll calculations, including regular pay, deductions, allowances, and other applicable adjustments.
- Prepare and process client invoices based on agreed billing arrangements, hours, rates, and services provided.
- Monitor client billing and invoicing records, ensuring invoices are accurate, complete, and issued on time.
- Manage the recurring payroll, billing, and administrative finance task,
- Maintain accurate and confidential payroll, billing, and employee/client records.
- Coordinate with HR, management, and relevant internal teams regarding payroll changes, new hires, employee movements, client billing, and other finance-related requirements.
- Assist with payroll and billing reports, reconciliations, and administrative requirements.
- Review and resolve payroll or invoicing discrepancies and coordinate with the appropriate stakeholders when needed.
- Ensure all payroll and invoicing documentation is properly organized and maintained.
- Maintain strict confidentiality when handling employee, client, payroll, and financial information.
Requirements
- Proven experience in payroll processing and billing/invoicing, preferably in a BPO, recruitment, staffing, or remote-work environment.
- Experience preparing client invoices based on hours worked, agreed rates, contracts, or service arrangements.
- Strong understanding of payroll calculations, deductions, and basic billing processes.
- Experience using payroll, accounting, or invoicing software is preferred.
- Strong proficiency in Excel or Google Sheets.
- Excellent attention to detail and accuracy when handling payroll and financial information.
- Strong organizational and time-management skills, particularly in managing recurring deadlines.
- Excellent communication skills and ability to coordinate with employees, clients, and management.
- High level of integrity and confidentiality when handling sensitive financial information.
- Ability to work independently and take ownership of recurring payroll and billing processes.
- Experience handling multiple client accounts or billing records is a strong advantage.
