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Open nowFirst seen 36 hours ago

Executive Assistant

Affinity International15 open roles

Where
Johannesburg, South Africa, Remote
Work mode
Remote
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Your applicationOpen nowExecutive AssistantAffinity International · Johannesburg, South Africa, Remote

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Affinity International's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

11.5% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.0%1 day
  2. 4.3%3 days
  3. 11.5%7 days
  4. 18.1%14 days
  5. 35.6%30 days
  6. 44.6%60 days
This job: first seen 36 hours ago

The posting

Executive Assistant

Overview

We are recruiting on behalf of our client for an Executive Assistant. Our client is a US-based professional seeking a highly capable individual to support their growing operations, with a particular focus on client-facing communication and relationship management.

This is a senior-level role suited to someone who takes ownership, acts with confidence, and brings genuine warmth and professionalism when working with clients and families through sensitive or high-pressure situations. The successful candidate will work closely with a hands-on principal and must be available during US Eastern Standard Time (EST) business hours.

Key Responsibilities

* Serve as a primary point of contact for clients and families, providing clear, compassionate communication and guiding them through any concerns or issues that arise

* Manage the executive's calendar, scheduling, and correspondence, ensuring nothing falls through the cracks

* Anticipate needs and proactively resolve problems before escalating to the executive

* Coordinate and follow up on outstanding tasks, deadlines, and commitments on behalf of the executive

* Maintain organized records, contact lists, and client information with a high degree of accuracy

* Draft professional emails, summaries, and communications on behalf of the executive

* Identify process gaps and suggest improvements without being asked

Requirements

* Matric (Grade 12) as a minimum; a National Diploma or relevant NQF Level 6 qualification is advantageous

* At least 3 years of experience in an executive assistant, client services, or customer-facing administrative role

* Excellent written and spoken English, with the ability to communicate professionally across all channels

* Reliable high-speed internet connection and a dedicated, professional home office setup

* Demonstrated ability to work independently within US EST business hours

* Strong computer literacy, including proficiency with email platforms, calendar tools, and Microsoft Office or Google Workspace

Preferred Experience

* Prior experience supporting a C-suite executive or high-level principal in a remote capacity

* Background in client relations, case coordination, or working with families in sensitive situations

* Experience working with US or UK-based clients or employers

* Familiarity with CRM tools or task management platforms such as Asana, Monday.com, or similar

Key Competencies

* Strong communication skills

* High attention to detail

* Strong organizational skills

* Ability to work independently

* Professionalism and reliability

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  1. A CV for this posting

    Written against Affinity International's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Affinity International's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    Affinity International's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

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  6. The interview in your calendar

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    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
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